Commercial Coordinator, time-limited (parental leave)

Alexion Pharmaceuticals; München; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading pharmaceutical company in Munich is seeking a Commercial Coordinator to provide essential administrative support to the Commercial Head and Digital Marketing team. The role requires a proactive individual with strong organizational skills and experience in project management. Key qualifications include excellent communication in German and English, and at least a year of experience in a similar role. Join a dynamic team dedicated to making a difference in the life sciences.

Qualifikationen

• At least 1 year of experience as an assistant/coordinator.
• Strong organizational skills and ability to manage small projects independently.
• Excellent written and oral communication skills in German & English.

Aufgaben

• Provide administrative support to Head of Commercial.
• Support Digital Marketing Team with organizational tasks.
• Manage external vendors and contracts.

Kenntnisse

Organizational skills

Communication skills (German & English)

Project management

MS Office proficiency

Ausbildung

Commercial degree or equivalent

Jobbeschreibung

This is what you will do :

The Commercial Coordinator is responsible for the administrative support of the Commercial Head and the Digital Marketing. S / he handles details of a highly confidential and critical nature, and hence is required to function efficiently and effectively in a fast-paced professional environment. Abilities like independently managing projects and processes as well as handling multiple tasks with competing priorities and deadlines is essential for this position.

You will be responsible for :

• Provide administrative support to Head of Commercial such as organization of internal Commercial team meetings & trainings; managing workflow of documents signed by the Head of Commercial Germany
• Support of Digital Marketing Team in preparation of all relevant organisational tasks (incl. content creation, approval and upload…)
• Internal meeting and event handling
• Support with creation of presentations
• Manage efficiently external vendors : communication, events and translation agencies
• Handle general vendor, invoice and payment process for all external vendors
• Handle contract management and documentation
• Take over Commercial projects such as e.g. process optimization etc.
• Manage CO2 budget of commercial team
• Organize efficiently the central storage of promotional materials
• Financial & other tasks
• Responsible for overall Commercial budget administration,
• Support Head of Commercial and Digital Marketing Team in managing operational spend (monthly accruals, budget tracking)
• Participate in administrative and financial workflow for offers, orders and invoices with respect to marketing activities
• Handle invoices, create necessary forms, ensure adherence to SOP (PRF, new vendor, PO Management)
• Provide general office administration and backup for other assistants (Executive & Office Assistant, other Marketing Assistants)
• Backup for order management
• Closely collaborate and pro-actively communicate within the assistant group to manage tasks and processes across departments.
• Provide general office administration and backup for other assistants in other departments

You will need to have :

• At least 1 year of experience as an assistant / coordinator
• Commercial degree or equivalent
• Strong organizational skills and ability to manage small projects independently
• Basic understanding of digital marketing tools and channels (e.g., email platforms, social media, content management systems)
• Ability to support campaign coordination, content updates, and internal communication efforts
• Excellent social skills
• Excellent written and oral communication skills in German & English
• Very good computer skills (MS Office)
• Highly service oriented, able to handle multiple and changing priorities
• High degree of accuracy and attention to detail
• Sense of ethics and responsibility
• High level of motivation and a proactive approach

We would prefer for you to have :

• Flexibility and ability to adapt to changing conditions
• Experience in the life science / pharmaceutical industry is a plus
• Experience working with cross-functional teams, especially in marketing or communications
• Familiarity with compliance requirements in a regulated industry (e.g., pharma, healthcare)

Date Posted

20-Nov-2025

Closing Date

Alexion is proud to be an Equal Employment Opportunity and Affirmative Action employer. We are committed to fostering a culture of belonging where every single person can belong because of their uniqueness. The Company will not make decisions about employment, training, compensation, promotion, and other terms and conditions of employment based on race, color, religion, creed or lackthereof, sex, sexualorientation, age, ancestry, national origin, ethnicity, citizenship status, marital status,pregnancy, (including childbirth, breastfeeding, or related medical conditions), parental status (including adoption or surrogacy), military status, protected veteran status, disability, medical condition, gender identity or expression, genetic information, mental illness or other characteristics protected by law. Alexion provides reasonable accommodations to meet the needs of candidates and employees. To begin aninteractive dialogue with Alexion regarding an accommodation, please contact . Alexion participates in E-Verify.