Chief of Staff (mfd)

Certivity; München; Hybrid; EUR 100.000 - 125.000; Vollzeit

Zusammenfassung

An innovative AI SaaS startup in Munich is looking for a Chief of Staff to work closely with the CEO and leadership team. The role involves driving strategic initiatives, managing special projects, and supporting daily operations in a fast-paced, regulatory-focused environment. The ideal candidate will have at least three years of relevant experience, strong communication skills, and a proactive approach to drive results. This position offers competitive compensation and flexible working arrangements.

Leistungen

Competitive compensation

Flexible working hours

264 vacation days per year

Unlimited access to fitness courses and gyms

Educational access through Udemy

Qualifikationen

• At least three years of experience in consultancy or a fast-paced startup environment.
• Clear and professional communicator with strong ownership.
• Experience in building scalable teams and processes, ideally in a SaaS environment.

Aufgaben

• Support the CEO in daily operations and decision making.
• Drive cross-functional initiatives with clear accountability.
• Manage special projects across various functions.

Kenntnisse

Compliance Management

Customer Retention

Quality Assurance

Customer Service

Account Management

Business Relationships

Tools

HubSpot

Monday

Excel

PowerPoint

Jira

Jobbeschreibung

About the Job

Join Certivity at a defining moment of market expansion and deep product innovation.

Headquartered in Munich, Certivity is a fast‑growing AI SaaS startup that empowers engineering teams in highly regulated industries such as automotive, aerospace, and industrial manufacturing to navigate complex regulatory environments with actionable compliance intelligence. Our SaaS platform automatically gathers and analyzes regulatory data worldwide, enabling engineering and compliance teams to work faster, more decisively, and with a high level of confidence.

Our international team of more than 70 people supports over 15,000 users in 10 countries. Our platform is already used by leading OEMs, Tier 1 suppliers, and industry champions. While we are strongly established in the automotive sector, we are now expanding into new industries with equally high regulatory demands.

We recently closed a €13.3 million Series A round with outstanding investors such as UVC Partners, Almaz Capital, Earlybird, HTGF and Plug and Play, putting us in an excellent position to scale further and strengthen our leadership in this space.

As we scale, we are looking for a Chief of Staff (m/f/d) to work directly alongside our CEO and leadership team to help steer operations, drive strategic initiatives, and enable the company to execute with speed and rigor.

Your mission

As Chief of Staff you will act as the CEO’s right hand, working on a wide range of strategic, operational and cross‑functional initiatives. You will help translate vision into execution and ensure that the organization operates at a consistently high level as we grow.

This role comes with significant responsibility and requires a strong sense of ownership, judgment and commitment.

What you will do

• Support the CEO in daily business operations and strategic decision making.
• Drive key cross‑functional initiatives from planning through execution with clear accountability for outcomes.
• Prepare and coordinate leadership meetings, investor updates and board materials, including board meeting minutes at a high professional standard.
• Develop well‑structured decision proposals independently, identifying opportunities to improve processes and organizational structures, and prioritizing initiatives based on strategic impact.
• Help the CEO build and scale a high‑performing GTM team.
• Manage special projects across GTM, Product, HR and Finance with a strong focus on delivery.
• Act as a reliable and confident point of contact for customers, investors, partners and other external stakeholders.
• Support financial planning, budget tracking and reporting with attention to detail.
• Take a leading role in legal, information security and data privacy topics, working closely with the Information Security Officer to ensure compliant processes, maintain and evolve our ISMS and privacy framework in line with ISO 27001, SOC 2, TISAX, the upcoming EU AI Act and other relevant standards.

Your profile

• At least three years of experience in a top‑tier consultancy, a fast‑growing startup, or an operations/Chief of Staff role in a complex and fast‑paced environment.
• Experience with regulated industries is a plus.
• Strong conceptual thinker with a hands‑on mindset and the ability to move from insight to execution.
• Clear and professional communicator who can operate confidently with the internal team as well as with external experts, customers, investors, partners, and administration and policy makers.
• Proven track record of taking ownership, acting proactively and driving initiatives through to completion, with the understanding that this role requires high commitment beyond a classic job.
• Experience in building and scaling teams, structures and tools ideally in a technology or SaaS environment.
• High standards for quality and process with an understanding of the importance of security, data protection and compliance.
• Structured and data‑driven, comfortable working with ambiguity and shifting priorities.
• Full professional proficiency (C1) in English; German is a plus.
• Ideally proficiency in HubSpot, Monday, Excel, PowerPoint, Jira and comparable tools.

Why us

• A key role in one of Europe’s most promising AI SaaS startups.
• Close collaboration with the founders and leadership team with real influence on strategic decisions.
• The opportunity to shape a category‑defining product from within the organization.
• Competitive compensation and participation through VSOPs or equity.
• A vibrant in‑office culture in a modern Munich office with an expectation of presence at least three days per week.
• Flexible working hours with a strong focus on outcomes.
• 264 vacation days per year (4 fixed company rest days).
• 30 days of workation per year within the EU and selected countries.
• High autonomy and flat hierarchies.
• EGYM Wellpass for unlimited access to fitness courses and gyms.
• Udemy access for educational videos.

Closing

Certivity is an equal opportunities employer. We are committed to equal employment opportunities regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health or sexual orientation.

About us

Certivity is a Munich‑based RegTech startup using AI to turn global regulatory complexity into clear, structured and actionable compliance intelligence. Our SaaS platform automatically gathers and analyzes regulatory data worldwide, enabling engineering and compliance teams to work faster and more confidently.

Our international team of 70 experts supports over 15,000 users in 10 countries. While we are strongly established in the automotive sector, we are now expanding into new industries with high regulatory demands.

At Certivity you will play a key role in driving this expansion, helping new clients understand the value of our technology and directly shaping our growth in new markets.

Key Skills

• Compliance Management
• Customer Retention
• Quality Assurance
• Customer Service
• Extensive Knowledge
• Account Management
• Front Office
• Telephone Calls
• Needs Analysis
• Cold Calls
• Business Relationships
• Customer Complaints
• Sales Goals
• Sales Process
• New Clients

Employment Type

Full-Time

Experience

Years

Vacancy

1