Administrator - Part Time

BVDG; Berlin; Vor Ort; EUR 40.000 - 60.000; Teilzeit

Zusammenfassung

A non-profit arts organization in Berlin is seeking an experienced Administrator to support daily operations and financial administration. Responsibilities include bookkeeping, payroll processing, and grant management. Ideal candidates should have strong organizational skills and fluency in English. This part-time position offers opportunities to contribute to an innovative cultural institution.

Qualifikationen

• Several years of experience in administration, finance, or operations within a cultural or non-profit organization.
• Experience with pre-accounting, budgets, and grant administration.
• Ability to work independently while collaborating closely with a small team.

Aufgaben

• Support day‑to‑day operations of Callie’s.
• Maintain clear financial records and process payroll.
• Create and oversee public and private grant budgets.

Kenntnisse

Organizational skills

Attention to detail

Fluency in English

Jobbeschreibung

Administrator - Part Time

About Callie’s

Housed in a former machine factory, Callie’s is a non‑profit founded to foster creativity, cultural exchange, and cross‑disciplinary collaboration. Through residencies and public programs, Callie’s supports local and international artists while becoming a resource for its immediate community. Callie’s operates in the spirit of inquiry; its activities are a form of experimentation aimed at developing new models of social and artistic engagement.

Overview

We are looking for a highly organized and reliable Administrator to support the day‑to‑day operations of Callie’s. Working closely with the Director and team, the Administrator plays a central role in financial administration, office organization, grant budgeting, and institutional processes. This position is key to ensuring the smooth functioning and long‑term sustainability of Callie’s as a small, dynamic arts institution.

Key Responsibilities

Administration & Finance

• Preparatory bookkeeping and liaison with external accountants
• Process payroll and manage routine payments.
• Maintain clear financial records and ensure receipts and documentation are properly filed.

Grants & Budgets

• Create, oversee, and monitor public and private grant budgets in collaboration with the Director.
• Oversee grant application processes, including budget preparation, and documentation.
• Support grant reporting and maintain an overview of grant correspondence and deadlines.

Office & HR Administration

• Maintain contracts, employment records, and administrative HR documentation.
• Track vacation days, sick leave, and working hours for the team.
• Organize office systems, including shared drives, passwords, subscriptions, and office supplies.

Institutional Support

• Provide general administrative support across programs, events, and residencies.
• Support internal workflows and ensure administrative processes run smoothly.

Profile

• Several years of experience in administration, finance, or operations, ideally within a cultural or non‑profit organization.
• Experience with pre‑accounting, budgets, and grant administration.
• Strong organizational skills and high attention to detail.
• Ability to work independently while collaborating closely with a small team.
• Ideally, fluency in German and English.
• Previous experience in arts organisations or cultural institutions is welcome.

Application

Please send your CV and a short cover letter to [e-mail] by February 15th. We will review applications as they come in.

Anstellungsart

teilzeit jobs

Art des Stellenangebotes

Intern

Fähigkeiten

• Es ist kein Abschluss erforderlich
• Du beherrscht Englisch

Was wir bieten

Vertrag: teilzeit jobs