Social Media Marketing ofertas em United States

Job Title: Administrative Coordinator

Reports To: AIRS Program Manager

Location: Remote in Courtenay or Kamloops, Hybrid in Courtenay only

Employment Type: Contract with potential to lead to part- or full-time employment

OVERVIEW:

We are a growing drone services company seeking an experienced, proactive, and organized Administrative Coordinator to support our operations, team, and clients. This role plays a critical part in ensuring our business runs smoothly by managing day-to-day administrative tasks, supporting project execution, and enhancing workflow efficiency across departments.

KEY RESPONSIBILITIES:

Administrative Support

• Assist with managing crew schedules.
• Schedule, coordinate, and document meetings.
• Manage company emails and general correspondence.
• Maintain organized filing systems and manage internal documentation.
• Support onboarding and training documentation for new hires.

Project Coordination

• Track project timelines and assist with reporting.
• Organize flight logs, photos, and project deliverables from field teams.
• Assist with permits, waivers, and documentation as required.
• Assist with coordination of project logistics.
• Support Operations & AIRS Managers, Safety Coordinator, and Marketing Manager as needed.

Financial & Office Management

• Help prepare invoice and expense reports.
• Track receipts and organize monthly expense documentation.
• Manage office supplies and equipment checklists.

Sales & Client Coordination

• Support the sales and training team with quotes, contracts, and CRM updates.
• Prepare client presentations or summary documents.
• Follow up with clients on project updates and service satisfaction.

Marketing Assistance

• Schedule social media content and track engagement.
• Coordinate marketing emails or newsletters.
• Collect content (photos, videos) from field teams for promotional use.
• Coordinate logistics for special events.

PREFERRED SKILLS & QUALIFICATIONS:

• Documented experience working remotely, efficiently, and meeting deadlines.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite.
• Understanding of accounting terminology and processes.
• Experience using QuickBooks.
• Excellent written and verbal communication skills. Interest or experience in drones, GIS, or a similar technical field.