Jobs in Victoria, Canada

Administrative Assistant (Contract). This is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary: We are seeking a highly organized and detail-oriented individual to provide comprehensive administrative support within our legal department. This role involves assisting three different leaders with various operational tasks, including managing calendars, organizing meetings, and handling confidential matters. The ideal candidate will thrive in a fast-paced environment and possess strong communication skills, ensuring smooth operations for legal leadership and their teams.

• Support three leaders with administrative tasks, including heavy calendaring and meeting management.
• Prepare and manage PowerPoint presentations for meetings.
• Organize networking sessions and manage Teams breakouts.
• Handle aliases, security groups, org charts, and onboarding logistics (equipment, peripherals).
• Assist with purchase orders (POs) and set up matters with outside counsel.
• Manage Rhythm of Business (ROB) scheduling and tracking.
• Book travel arrangements for leads, including international travel.
• Maintain confidentiality with sensitive information.

• 5-7 years of overall experience in office management, project management, or administrative support.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite, particularly SharePoint and Teams.
• Ability to work independently and proactively take initiative.
• Experience in event planning and travel booking.

• Location: Remote
• Duration: 8 Months
• Pay Range: $25 - $28.50 per hour
• Weekly Schedule: 40 hours

AGS is an Equal Opportunity/Affirmative Action Employer (M/F/Disability/Veterans). We will consider all applications without regard to race, gender, sexual orientation, gender identity, age, color, religion, national origin, veteran status, disability, genetic information or any other status protected by applicable law.