Workplace Coordinator, Toronto

EvenUp; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A technology-driven company in Toronto is looking for a Workplace Coordinator to enhance the daily experience of employees. The role involves welcoming guests, managing office operations, supporting events, and providing administrative assistance. Ideal candidates have 1-2 years of experience in office or customer service roles, possess strong communication skills, and are detail-oriented problem-solvers. This full-time position requires a proactive and positive attitude, fostering a collaborative workplace culture.

Benefits

Medical, dental, and vision insurance options

Flexible paid time off

Home office stipend

Paid parental leave

Canadian statutory holidays

Qualifications

• 1-2 years of experience in office operations, hospitality, or customer service.
• Strong written and verbal communication skills.
• Ability to anticipate needs and solve issues quickly.

Responsibilities

• Welcome employees and guests with a friendly presence.
• Maintain organized office supply and pantry areas.
• Assist with event setup and breakdown.

Skills

Office operations

Customer service

Event coordination

Communication skills

Detail-oriented

Problem-solving

Positive attitude

Job description

EvenUp is on a mission to close the justice gap using technology and AI. We empower personal injury lawyers and victims to get the justice they deserve. Our products enable law firms to secure faster settlements, higher payouts, and better outcomes for victims injured through no fault of their own in vehicle collisions, accidents, natural disasters, and more.

We are one of the fastest-growing vertical SaaS companies in history, and we are just getting started. EvenUp is backed by top VCs, including Bessemer Venture Partners, Bain Capital Ventures, SignalFire, and Lightspeed. We are looking to expand our team with talented, driven, and collaborative individuals who seek to have a lasting impact. Learn more at www.evenuplaw.com.

At EvenUp, we’re not just building a workplace; we’re crafting an environment where creativity, collaboration, and employee well‑being thrive. We're seeking a passionate Workplace Coordinator to help us elevate the day-to-day experience of our growing team in our Toronto hub. If you're a proactive, people‑oriented individual who loves bringing energy to a workplace, we want you on our team!

This is a full‑time role with the expectation of working 5 days a week from our Toronto hub.

What you’ll do:

Office Operations

• Welcome employees, guests, and vendors with a friendly and professional presence

• Receive, ship, log, and distribute/scan mail and packages

• Perform light porter duties such as lifting, unpacking, organizing office deliveries, setting and cleaning up catering, and assisting with office maintenance as needed

• Proactively walk the space and make sure it is neat and functioning properly

• Perform daily walkthroughs throughout the day to ensure the office, pantry & bathrooms are clean, organized, and well stocked

• Restock snacks and beverages, and tidy communal spaces

• Complete end‑of‑day closing tasks, such as resetting spaces and securing deliveries

• Keep track of/order office and pantry inventory

• Maintain organized office supply, storage and pantry areas

Event & Hospitality Support

• Partner with the Workplace Experience Team on employee celebrations and cultural activations

• Assist with event, onsite, and meeting setup and breakdown; including catering, decorations, and furniture arrangements

Administrative & Expense Support

• Upload and categorize receipts, assist with vendor invoices, and support expense tracking

• Help maintain documentation and records for office purchases and events

What we look for:

• Prior Experience: 1-2 years of experience in office operations, hospitality, customer service, or similar role

• Excellent Communication Skills: Strong written and verbal communication skills to collaborate effectively with cross‑functional teams.

• Detail‑Oriented: You know that the little things matter‑whether it’s ensuring the conference rooms are prepped or creating a memorable employee experience.

• Tech‑Savvy: Comfortable with modern office tools and software

• Problem‑Solver: Ability to anticipate needs, troubleshoot, and pivot quickly to solve issues as they arise.

• Positive Attitude: Friendly, dependable, and proactive; you notice what needs to be done before being asked.

Notice to Candidates:

EvenUp has been made aware of fraudulent job postings and unaffiliated third parties posing as our recruiting team – please know that we have no affiliation or connection to these situations. We only post open roles on our career page evenuplaw.com/careers or reputable job boards like our official LinkedIn or Indeed pages, and all official EvenUp recruitment emails will come from the domains @evenuplaw.com, @evenup.ai, @ext-evenuplaw.com, no‑[e-mail] or no‑[e-mail] email addresses.

To ensure fairness and proper consideration, we do not accept resumes or expressions of interest via email or social media messages. If you’re interested in a role, please submit your application directly through our careers page.

If you receive communication from someone you believe is impersonating EvenUp, please report it to us at [e-mail]. Examples of fraudulent domains include “careers-evenuplaw.com” and “careers-evenuplaws.com”.

Benefits & Perks:

As part of our total rewards package, we offer attractive benefits and perks to our employees, including:

• Choice of medical, dental, and vision insurance plans for you and your family

• Additional insurance coverage options for life, accident, or critical illness

• Flexible paid time off, sick leave, short‑term and long‑term disability

• 10 US observed holidays, and Canadian statutory holidays by province

• A home office stipend

• 401(k) for US‑based employees and RRSP for Canada‑based employees

• Paid parental leave

• A local in‑person meet‑up program

• Hubs in San Francisco and Toronto

Please note the above benefits & perks are for full‑time employees

EvenUp is an equal opportunity employer. We are committed to diversity and inclusion in our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.