Temporary Billing Coordinator

Fortive; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A finance management firm in Toronto is seeking a Billing Coordinator to manage client billing processes and ensure accurate invoicing. Responsibilities include generating invoices, processing orders, and maintaining billing accuracy. Ideal candidates will have 3-5 years of billing experience and advanced proficiency in Microsoft Office. This full-time position offers the opportunity to improve billing processes and work closely with multiple teams.

Qualifications

• Minimum 3-5 years work experience in a billings and accounts receivable role.
• Advanced proficiency in Microsoft Office (Word, Excel, and Outlook).
• Experience in utilizing and maintaining billing systems and software.

Responsibilities

• Generate and distribute invoices to clients accurately.
• Set up and create billing contracts for revenue streams.
• Manage monthly T&M project billings and provide reminders.

Skills

Attention to detail

Problem-solving skills

Interpersonal skills

Analytical skills

Education

Degree or Diploma in Accounting or Business Administration

Tools

Microsoft Office

Salesforce

Job description

Description

Overview

The Billing Coordinator is responsible for managing all financial aspects related to client billing including invoice generation, order processing, and acting as a liaison between various teams like collections, revenue operations, sales and customer success. Handling billing inquiries and resolving responsibilities include maintaining billing accuracy, processing orders, troubleshooting billing discrepancies, and ensuring revenue recognition criteria are met.

Responsibilities and Deliverables

• Generating, finalizing and distributing invoices to clients based on their agreements and company procedures.
• Accurate setup and creation of billing contracts for revenue streams based on review of applicable documents, orders & MSA.
• Create invoices for daily billings and monthly renewals.
• Handling and processing orders ensuring accuracy and compliance with billing process.
• Project setup and billing requirements as outlined in the Statement of Work (SOW).
• Manage monthly T&M project billings and reminders to project managers on billing milestones not yet billed.
• Preparing billing reconciliations to support internal departments in resolving customer inquiries.
• Prepare quotes required by customers to initiate POs and payments.
• Upload invoices to customer portals and maintain up-to-date portal information.
• Maintain and verify customer contact information, invoicing instructions, and other pertinent billing information noted on the customer account.
• Coordinate the setup of vendor forms, payment methods, and portals with customers to ensure accurate and timely payments.
• Research and resolve a variety of internal inquiries concerning account status.
• Identifying and implementing improvements to billing processes and procedures.
• Perform other administrative duties as assigned.

Organizational Alignment

• Reports to the Manager Accounts Receivable & Billings.

Qualifications

Skills & Work Traits Required :

• High attention to detail with a high level of accuracy
• Excellent reading and comprehension skills
• Excellent interpersonal, organizational, analytical, and problem-solving skills
• Ability to handle problems in a fast-paced environment
• Ability to think logically under pressure and seek innovative solutions
• Knowledge of Generally Accepted Accounting Principles
• Ability to maintain confidentiality and exercise extreme discretion

Required :

• Minimum 3-5 years work experience in a billings and accounts receivable role
• Advanced proficiency in Microsoft Office (Word, Excel, and Outlook)
• Utilizing and maintaining billing systems and software
• A Degree or Diploma in Accounting, Business Administration, or a related field

Preferred :

• Experience with Salesforce is considered an asset
• Experience in a software or subscription business preferred

Required Experience :

Key Skills

Revenue Cycle Management, Athenahealth, ICD-10, Management Experience, Medical Coding, ICD-9, Medical Billing, Budget management, CPT Coding, Leadership Experience, Medicare, Supervising Experience

Employment Type : Full-Time

Department / Functional Area : Finance

Experience : years

Vacancy : 1