Systems & Projects Coordinator (TERM)

University of Toronto; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A prestigious educational institution in Toronto seeks a Systems & Projects Coordinator to assist with the development of systems initiatives. This role involves project scheduling, liaising with IT consultants, translating business requirements into technical specifications, and analyzing data for statistical reporting. The ideal candidate will have experience in project management and a strong analytical background to enhance the student experience initiatives.

Qualifications

• Experience in project scheduling and management.
• Ability to translate business requirements into technical specifications.
• Analytical skills to assess system integrity and integrity problems.

Responsibilities

• Assist in developing systems initiatives for academic scheduling.
• Facilitate design meetings and analyze existing service procedures.
• Provide statistical reports and summaries based on data analysis.

Job description

Overview

Description:

Date Posted: 09/25/2025
Req ID: 45293
Faculty/Division: OISE
Department: Registrar's Office Student Experience
Campus: St. George (Downtown Toronto)
Position Number: 00049730

About us:
OISE is recognized as a global leader in graduate programs in teaching and learning, teacher education, and education research. OISE’s hub, the Registrar's Office and Student Experience (ROSE), is often the first and last point-of-contact with students. We attract, admit, engage, guide, serve and support a broad range of diverse constituents removing barriers and obstacles to facilitate a positive experience for all students. We aim to deliver student-centred, community focused, seamless and integrated services to future and current students, graduates, faculty and staff in an environment of mutual respect that promotes student satisfaction, engagement and success. Through collaborative partnerships, ourgoal is to promote equitable access to academic, financial, personal/professional development programs and services beneficial to student success. We aspire to proactively pursue innovation in all services, processes and clear/transparent communications and to provide an environment that will assist in attracting, supporting and engaging students. We work together to make the ROSE a great place to work, learn and grow.

Your opportunity:

Under the supervision of the Associate Registrar, Academic Scheduling & Systems, the Systems & Projects Coordinator assists with the development of systems initiatives, including developing project schedules, critical path, timelines, deliverables, and reporting. The incumbent keeps senior staff apprised of impending deadlines, concerns or setbacks and recommends approaches to mitigating risk. The incumbent facilitates design meetings for new system processes and analyzes existing service and process procedures as well as recommends changes to the same. Liaising with IT consultants/developers and stakeholders, the incumbent translates business requirements into technical specifications. The incumbent analyzes and writes program scripts to extract, reformat and analyze data and prepares draft statistical reports and summaries from data collected. The incumbent provides advice and data to support the development of business cases, and analytics for divisional initiatives. The incumbent also analyzes the integrity of highly complex system problems and/or implications of any new or changed procedures or technology. Evaluating new technologies or new and modified business processes to determine enhancement requirements are also key to this role. The incumbent develops and revises business methods that support administrative workflow and objectives. Planning the implementation of new business processes and systems and serving as a resource on specific issues to a group of specialists is also fundamental to this role. In particular, the incumbent will support ROSE in its use of Slate, ROSI, online form tools and other recruitment, admissions, registration and student experience systems. The incumbent plans and implements continuing faculty-level projects such as the annual student orientation and similar ad hoc projects as may occur from time to time on behalf of the Registrar & Senior Director, Student Experience and in coordination with OISE departments

Responsibilities: