Supervisor of Administrative Services

Indigenous Perspectives Society; Vernon; Hybrid; CAD 59,000 - 61,000; Full time

Job summary

A community-based organization in Vernon is seeking a Supervisor of Administrative Services to develop and supervise financial and administrative functions. This permanent, full-time role involves supervising a small administrative team, managing workloads, and ensuring compliance with policies. Ideal candidates should have leadership experience, strong organizational skills, and proficiency in office software. The position offers a combination of office and remote work post-probation, along with comprehensive benefits including health insurance and pension plan.

Benefits

Employer-paid extended health and dental plan

Public Service Pension plan

Generous vacation

Professional development funds

Qualifications

• 5 years of clerical or administrative support experience.
• Experience in leading and managing teams is essential.
• Typing speed of 50 WPM minimum.

Responsibilities

• Supervise and support 1-6 administrative staff.
• Resolve work priority conflicts for service delivery.
• Track contract expenditures and liaise with accounts.

Skills

Leadership experience

Tact and diplomacy

Organizational skills

Supervisory experience

Computer skills

Education

Grade 12 diploma or equivalent

Business College or Secretarial course

Tools

MS Word

MS Excel

MS Access

Job description

We are proud to be selected as one of B.C.’s Top Employers once again!

If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.

Term/Status: Permanent, Full-time (70 hours bi-weekly)

Classification/Salary: Clerk R15 / Position starts at $59,015 annually plus an additional bi-weekly market adjustment of $85.74 ($60,662 annually total)

Team: SI SAM North OK

Location: Vernon (hybrid – 1 day work from home per week after passing a 6-month probation)

Overview

At CLBC, we are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2SLGBTQ2+IA. For accommodation needs, please contact [e-mail] at any stage of the hiring process.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

Opportunity

As a Supervisor of Administrative Services at CLBC, you are responsible for developing, organizing and supervising financial and administrative functions in alignment with established policies, procedures and legislative requirements. You will lead and support staff by clearly understanding their responsibilities and ensuring office administrative systems reflect CLBC’s Vision, Mission, and Values in everyday practice. Your work helps create a well-organized, compliant, and values-driven workplace that supports strong service delivery across the organization.

Responsibilities

• Directly supervising 1-6 administrative support staff within the office or satellite locations
• Assigning and reviewing workload
• Resolving work priority conflicts to ensure efficient and effective service delivery
• Tracking and monitoring contract expenditures and liaising with CLBC Accounts and service providers
• Maintaining furniture and equipment inventory and arranging for disposal, maintenance, and cleaning of furniture and equipment, as well as identifying where repairs, replacements or upgrades are required
• Ensuring Collective Agreement provisions are administered according to policy, and assisting the manager in these areas as needed
• Participating in various committees and project teams
• May provide confidential administrative support to the Manager and Director of Regional Operations
• Developing training plans; conducts annual reviews and takes disciplinary action when necessary in accordance with the collective agreement and in consultation with the manager and Human Resources
• This is a great role for an administrative professional with supervisory experience.

Qualifications

• Demonstrated applied leadership experience, including motivating and managing employees
• Develop and implement projects and/or programs, and administer contracts and budgets
• A proven ability to demonstrate tact, diplomacy, and influence while supervising, directing and training staff
• The ability to foster a team environment by holding regular administration meetings to identify and develop work processes that address specific administrative needs within the office

What you’ll bring

• Grade 12 diploma or equivalent education, and the completion of a Business College or a Secretarial course or five years related experience, education and/or training in clerical or administrative support
• Experience or training in keyboarding and other standard computer applications (such as MS Word, MS Excel, MS Access and the internet)
• Typing speed of 50 WPM minimum
• Supervisory experience

We are also looking for

• A people-first leadership approach that excels in a dynamic, fast-paced environment. You communicate clearly and professionally, adjusting your style to suit diverse audiences and situations. Highly organized and solutions-oriented, you effectively manage competing priorities while maintaining accuracy and attention to detail, and support your team to do the same. You also demonstrate strong computer and typing skills and an ability to use and learn various systems.

Benefits

• Employer-paid extended health and dental plan
• A BC Public Service Pension plan with employer contributions
• Generous vacation plus additional personal days
• Paid maternity/parental/adoption leave
• Life insurance, paid sick days, and, if needed, long-term disability
• Wellness supports, including an Employee and Family Assistance Program
• Professional development funds and resources to encourage continuous learning and skill development
• Access to government discounts on travel, cell phones, and more

Additional Info

• Successful applicants are subject to a Criminal Record Check
• An eligibility list for internal candidates may be established
• Closing date: Open until filled

If your application is shortlisted, you’ll be invited to an interview where you’ll have the opportunity to share more about your experience. Please note that only those selected for an interview will be contacted.

This opportunity is open to applicants who are legally entitled to work in Canada.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://communitylivingbc.prevueaps.ca/jobs/29582-18680.html