Specialist, Construction

McDonald's Canada; Burnaby; On-site; CAD 61,000 - 82,000; Full time

Job summary

A leading fast-food chain seeks a New Build Construction Specialist in Burnaby, Canada. This role involves coordinating construction projects, managing vendors, and supporting project accounting. Ideal candidates should have at least 5 years of project coordination experience, along with strong communication and organization skills. The expected salary range for this position is $61,439 - $81,918 per year, reflecting considerations of experience and job-related factors.

Qualifications

• Minimum 5 years of related work experience in project coordination and construction administration is essential.
• Outstanding written and verbal communication skills.
• Proficiency with Microsoft Office Suite, especially Word, Excel and PowerPoint.
• Strong knowledge of (or aptitude to learn) database systems (i.e.: Oracle and Smartsheet’s software).
• Strong organization and multi-tasking skills with the ability to work on multiple projects while still maintaining a high level of accuracy and attention to detail.
• Comfortable working in a fast-paced environment with the ability to adjust quickly to change.

Responsibilities

• Facilitate and coordinate McDonald’s construction projects across Canada.
• Support Construction Managers in managing 15-20 projects annually.
• Assist in preparing and approving capital budgets and purchase orders.
• Manage vendor relationships and assist with invoicing.
• Organize and maintain project files according to corporate standards.

Skills

Project coordination

Construction administration

Written communication

Verbal communication

Microsoft Office Suite

Database systems

Organization skills

Multi-tasking skills

Attention to detail

Adaptability to change

Tools

Oracle

Smartsheet

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Description:

Opportunity

The New Build Construction Specialist will be responsible for the facilitation and coordination of McDonald’s construction projects in Canada. Based in the Vancouver office, the Specialist will work collaboratively with the New Build construction team to ensure assigned construction projects are completed in a timely and cost-effective manner.

Duties

Principal Accountabilities: In addition to following McDonald’s policies and procedures, principal accountabilities include, but are not limited to:

Construction Projects (80%)

• Support 4 Construction Managers within the McDonalds Western Region with a total of approx. 15-20 projects per year.
• Assist with the preparation, circulation, and approvals of capital budgets and purchase orders.
• Verify all necessary paperwork has been submitted by general contractor (GC) prior to construction ground break as well as assist with GC PO creation, monthly draws, change orders and retainage release.
• Vendor (supplier) management, including requests for quotes during project tender, coordination, scheduling, reviewing quotes, dealing with escalations, troubleshooting, etc.
• Assistance with receipting for payment of project invoices.
• Set up new vendors, GC’s, and suppliers in accounts payable system including training those new parties on the accounting system.
• Monitor and update key milestone schedules and budgets within McDonalds Corporate databases.
• Ensure projects files are organized, maintained, updated per McDonalds Corporate standards.
• Collect and file all GC project closeout documents such as deficiency lists, as-built drawings, operations & maintenance manuals, etc.
• Ensure project accounting is fully invoiced and closed out with 120 days from the store Grand Opening date.
• Occasional travel for meetings with National team and project site visits.

Admin Support (20%)

• Support Area Construction Managers and Regional Construction Manager on various admin tasks, including:
  • Setting up meeting invites and reminders, including weekly meetings with Construction Managers to review projects.
  • Coordinates/Plans for various meetings.
  • Putting together meeting agendas.
  • Taking meeting minutes and distributing.
  • Generating reports from McDonalds database.

Qualifications

• Minimum 5 years of related work experience in project coordination and construction administration is essential.
• Outstanding written and verbal communication skills.
• Proficiency with Microsoft Office Suite, especially Word, Excel and PowerPoint
• Strong knowledge of (or aptitude to learn) database systems (i.e.: Oracle and Smartsheet’s software)
• Strong organization and multi-tasking skills with the ability to work on multiple projects while still maintaining a high level of accuracy and attention to detail
• Comfortable working in a fast-paced environment with the ability to adjust quickly to change.

Salary Range

The expected salary range for this role is $61,439 - $81,918 per year.

The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we may also consider your experience, and other job-related factors.