special events program planner

Sudbury YWCA; Northeastern Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

A local community organization is seeking a full-time events coordinator based in Northeastern Ontario. The ideal candidate will manage logistics for conferences and events while developing marketing strategies. Responsibilities include inspecting venues, coordinating schedules, and developing promotional materials. The position requires strong communication and time management skills, along with experience in using office software. The role does not allow remote work, and applicants must be authorized to work in Canada.

Benefits

Free parking available

Life insurance

Mileage paid

Registered Retirement Savings Plan (RRSP)

Qualifications

• Valid driver's licence and own transportation required.
• Ability to work under pressure in a fast-paced environment.
• Criminal record check needed.

Responsibilities

• Promote conference and meeting services or special events.
• Develop marketing and communication plans.
• Manage event logistics and coordinate activities.

Skills

Efficient interpersonal skills

Time management

Flexibility

Ability to multitask

Initiative

Organized

Team player

Tools

Google Docs

MS Word

MS Excel

MS PowerPoint

WordPress

MS Outlook

Database software

InDesign

MS Office

MS Access

Social Media

MS Windows

Job description

Job details

• Location Sudbury , ON P3B 4K7
• Salary 23.29 hourly / 35 hours per week
• Terms of employment Permanent employment Full time

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Promote conference and meeting services or special events
• Inspect and select sites
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Review bids and negotiate costs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Plan for VIP arrangements
• Plan for translation and interpretation services
• Book facilities for office personnel
• Plan for social events and guest programs
• Develop policies and procedures and attend to other management responsibilities
• Prepare final financial and other reports
• Manage Event Logistics

Supervision

• 5-10 people

Experience and specialization

Computer and technology knowledge

• Google Docs
• Database software
• MS Access
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• MS Windows
• InDesign
• Social Media
• WordPress

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Valid driver's licence
• Own vehicle
• Own transportation

Work conditions and physical capabilities

• Work under pressure
• Fast-paced environment

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Ability to multitask
• Life insurance
• Mileage paid
• Registered Retirement Savings Plan (RRSP)

Other benefits

• Free parking available

Who can apply for this job?

You can apply if you are:

• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

2026-01-23