Senior Portfolio Administration Coordinator (Bilingual) / Coordonnateur(trice) principal(e) de [...]

Cushman & Wakefield; Montreal; On-site; CAD 53,000 - 63,000; Full time

Job summary

A global real estate services firm in Montreal seeks a Senior Portfolio Administration Coordinator to manage lease documents and data. Key responsibilities include reviewing financial obligations, conducting audits, and maintaining accurate records. Ideal candidates should possess strong analytical skills and a background in auditing, with a high school diploma and a preference for a Bachelor’s degree in business or finance. Competitive compensation is offered.

Qualifications

• 2+ years of experience in auditing or related field.
• Expertise in cost analysis and financial record review.
• Ability to interpret complex real estate lease terminology.

Responsibilities

• Review and maintain all lease information in technology systems.
• Ensure proper document management measures for all documents.
• Conduct audits and analyze financial obligations for accuracy.

Skills

Cost analysis

Data auditing

Document management

Financial terminology

MS Office Suite proficiency

Education

High School diploma or GED

Bachelor’s Degree (preferred)

Job description

Overview

Overview

Senior Portfolio Administration Coordinator (Bilingual) / Coordonnateur(trice) principal(e) de l’administration des portefeuilles

Job Description Summary : Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process. This position may be assigned to one or more accounts / clients.

Responsable de l’examen des documents relatifs aux propriétés louées et détenues, ainsi que de la compilation et de la tenue à jour des données essentielles liées aux emplacements, incluant les obligations financières et contractuelles, dans le cadre du processus de gestion des baux. Ce poste peut être attribué à un ou plusieurs comptes / clients.

Responsibilities

• Review, abstract, and / or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required
• Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval / storage, scan documents, and open / distribute mail
• Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords / billing authorities and confirm all calculations are correct
• Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
• Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner
• Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations
• Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries
• Request and process certificates of insurance as required by the lease document
• Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms
• Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and / or landlords
• Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
• Establish task priorities and create schedules for portfolio objectives
• Able to manage multiple projects / priorities in a fast-paced environment
• Assist managers with timely and accurate financial and critical date reports for client presentment, identify and record savings, identify exceptions, investigate causes of exceptions, and recommend solutions
• Assist or oversee special projects as requested by the client or leadership
• Partner with the manager and transition team to get new accounts established quickly and smoothly
• Assist manager or oversee the creation and continuous updates to process playbooks
• Provide guidance and direction to other Portfolio Coordinators on various tasks and projects
• Train new associates
• Continuously seek business expansion opportunities with existing clients and develop those opportunities
• Stay up to date on the latest industry standards and trends

Qualifications

• High School diploma or GED required
• Bachelor’s Degree preferred in any field; business, finance / real estate, accounting ideal
• 2+ years of experience in auditing or related field
• Expertise in cost analysis, gross up calculations, review of ledgers, contracts, and other financial books and records
• Ability to understand and interpret complex real estate lease terminology
• Working knowledge of financial terms
• Strong proficiency with MS Office Suite (MS Word, Excel, and PowerPoint)

Compensation

The compensation for the position is : $53,295.00 - $62,700.00

Company statements

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to [e-mail]. Please refer to the job title and job location when you contact us.

Égalité d’emploi

Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à [e-mail]. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.

Other

• Seniority level : Mid-Senior level
• Employment type : Full-time
• Job function : Administrative