Senior Administrative Assistant

Leo Berwick; Vancouver; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A consulting firm located in Metro Vancouver is seeking a highly organized Senior Administrative Assistant to support senior leaders and their teams. The role requires strong communication and organizational skills in a fast-paced environment. Key responsibilities include managing calendars, document preparation, and office operations. This is a hybrid position requiring 3-4 in-office days per week, offering a range of competitive benefits.

Benefits

Unlimited paid time off

Tuition reimbursement

Childcare subsidies

Attractive medical, dental insurance

Pension & retirement contributions

Monthly fringe benefit stipend (up to $500)

Additional wellness benefits

Qualifications

• 5+ years of progressive administrative experience, ideally in a start-up or high-growth setting.
• Experience supporting senior leaders in a fast-moving organization.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills and strong attention to detail.
• Professionalism, discretion, and strong interpersonal skills.

Responsibilities

• Provide high-level administrative assistance to multiple Senior Leaders.
• Draft, format, and finalize client-facing documents.
• Help scope and organize key details for client engagements.
• Prepare materials for meetings and take accurate minutes.
• Proactively download and organize client data.
• Manage several inboxes and act as a key point of contact.
• Plan and coordinate travel arrangements and event logistics.
• Oversee day-to-day office operations.

Skills

Organizational skills

Communication

Tech-savviness

Problem-solving

Attention to detail

Education

5+ years of administrative experience

Tools

Microsoft Office

Job description

Who we are:

Leo Berwick is an innovative mergers and acquisitions consulting firm. We are comprised of top tier, experienced advisors from global law and accounting firms that add value to transactions as trusted partners throughout the deal life cycle. At Leo Berwick, we hire the best and the brightest. Our teams deliver a dedicated and customized service to every client.

As a growth-stage company, we move quickly, work collaboratively, and value people who take initiative and thrive in a fast-paced environment. Our culture is grounded in high performance, continuous learning, and the shared ambition to build something exceptional, together.

What we’re looking for

Leo Berwick is looking for a highly organized and proactive Senior Administrative Assistant to join our team and support up to three Senior Leaders and their teams.

You’re the right fit for this role if you –

• Are highly organized and thrive in fast-paced environments - juggling inboxes, travel, events, and shifting priorities with ease
• Bring a strong sense of urgency, can anticipate needs, and know how to effectively prioritize your time and others'
• Communicate clearly and confidently - in writing, in meetings, and with stakeholders at all levels
• Are tech-savvy, detail-oriented, and skilled at managing multiple priorities
• Embrace change with a growth mindset - always eager to learn, improve processes, and take on new challenges
• Are self-motivated, reliable, and take pride in delivering polished, high-quality work
• Solve problems proactively and work well both independently and within a team

Benefits & Perks

• Unlimited paid time off
• Tuition reimbursement
• Childcare subsidies
• Attractive medical, dental insurance
• Pension & retirement contributions
• Monthly fringe benefit stipend (up to $500)
• Additional benefits to support your physical and mental wellness

Responsibilities

• Executive Support: Provide high-level administrative assistance to multiple Senior Leaders, managing calendars, inboxes, and shifting priorities with confidence and discretion.
• Document Management: Draft, format, and finalize client-facing documents including proposals, contracts, invoices, and billing packages.
• Project Coordination: Help scope, initiate, and organize key details for client engagements across multiple, concurrent projects.
• Meeting Preparation & Execution: Prepare materials, presentations, and briefs; attend meetings to take accurate minutes and ensure timely follow-up on all action items.
• Information Management: Proactively download and organize client data from secure data rooms or other sources to keep teams informed and on schedule.
• Inbox Oversight: Manage several inboxes and act as a key point of contact for internal and external communications.
• Track, prioritize, and summarize incoming messages
• Schedule meetings, flag follow-ups, and ensure appropriate prep materials are available
• Brief Partners in advance and maintain clarity on what’s been sent and what’s pending
• Event & Travel Logistics: Plan and coordinate travel arrangements, event logistics, venue bookings, and expense submissions.
• Office Oversight: Oversee day-to-day office operations, including vendor coordination, space planning, and general facilities management to ensure a well-functioning and professional workplace environment.
• Special Projects: Take on ad hoc assignments and assist with operational needs as they arise, always with a solutions-oriented approach.

Qualifications

• 5+ years of progressive administrative experience, ideally in a start-up or high-growth setting.
• Experience supporting senior leaders in a fast-moving organization.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills and strong attention to detail.
• Professionalism, discretion, strong interpersonal skills and a high level of integrity.
• Ability to anticipate needs, juggle multiple priorities, and adapt quickly to shifting demands.
• Comfortable navigating ambiguity and contributing to process-building in a growing company.

This is a hybrid role (3-4 in office days per week) based out of Vancouver, Canada

How to Apply

To be considered for this opportunity, please carefully follow these application instructions:

1. Email your application to [e-mail]
2. Use the exact subject line: Your Name, Senior Administrative Assistant
3. Attach a PDF copy of your resume to the email. (Resumes in other formats will not be considered.)
4. In the body of the email, include a brief blurb confirming: your commitment to the in-office requirement of 3–4 days per week
5. (Optional but appreciated) Share one to two sentences about why you’re interested in this role

Equal Opportunity Statement

Leo Berwick provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regard to race, age, ancestry, color, creed, disability status (physical or mental), gender, marital status, legally-protected medical condition (including pregnancy), national origin, religion, gender identity or expression, genetic information, sexual orientation, military, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.