Senior Administrative Assistant

Grant Thornton; Kingston; On-site; CAD 50,000 - 70,000; Full time

Job summary

A professional services firm is seeking a Senior Administrative Assistant in Kingston, Canada. This position requires 3 to 5 years of experience in a relevant environment and expertise in MS Office applications. Responsibilities include managing workflow, preparing correspondence, and providing billing support. The role necessitates in-office presence five days a week and offers numerous benefits, including profit sharing and wellness benefits.

Benefits

Profit sharing

Flex days

Wellness benefits

Summer remote work options

Qualifications

• Minimum 3 to 5 years of experience in a professional services environment.
• Strong knowledge of MS Office applications.
• Ability to manage competing priorities and work effectively under pressure.

Responsibilities

• Manage daily workflow and tasks for partners and clients.
• Prepare and edit correspondence and reports.
• Provide billing support and manage communications.

Skills

Verbal communication

Written communication

Attention to detail

Organizational skills

Interpersonal skills

Tools

MS Word

Excel

PowerPoint

CaseWare

TaxPrep

Job description

Overview

Who we are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

Responsibilities

• Ability to be proactive in managing workflow and tasks associated with the day-to-day needs of partners, practitioners and clients
• Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service line to produce high quality client deliverables
• Entering and maintaining client data using Microsoft Dynamics 365 software, creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
• General administrative duties including, but not limited to answering and transferring incoming calls, filing, photocopying, scanning, e-faxing, mailing and couriers
• Preparing and editing correspondence, reports, proposals and other documents
• Provide billing support using Doane Grant Thornton\'s systems and in accordance with the terms of the engagement including preparing invoices to clients, as well as following up on AR when appropriate
• Scanning documents and embedding in electronic file, sending and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information
• Managing communications, expense administration and travel arrangements on behalf of team leadership
• Supporting the Firm\'s professional image and culture by demonstrating professional behaviour and building positive professional relationships
• Other duties as required

About Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Think you’ve got what it takes to be a Senior Administrative Assistant? Like the colour purple? Great. Here are a few more boxes we’re also hoping you can tick:

Qualifications

• Minimum of 3 to 5 years\' experience within a professional services environment or similar industry
• Advanced strong knowledge of and experience working with MS Word, Excel, and PowerPoint
• Knowledge of CaseWare (and/or Keystone), experience in financial statement processing and experience with TaxPrep software or other similar programs would be an asset
• Excellent verbal and written communication skills
• Solid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationships
• Excellent organizational and time management skills, with the ability to manage competing priorities and work under pressure with multiple deadlines
• Strong attention to detail and consistent production of high quality work
• Ability to work effectively within tight timelines on simultaneous projects
• Availability to work overtime as required during peak business times
• Exceptional client service mindset with ability to de-escalate potentially difficult situations

What’s in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

*This role is required to be in-office 5 days per week

Are you ready to Discover Your Purple?