Scheduling Assistant

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 22,000 - 26,000; Full time

Job summary

A leading healthcare provider in Winnipeg is looking for a Scheduling Assistant. The successful candidate will assist clinical units with scheduling and staffing functions to ensure adequate coverage 24/7. Key qualifications include a Grade 12 education, one year of experience in staffing or scheduling systems, and proficiency in Excel. Strong customer service skills and the ability to organize workloads are essential. Applicants will need to undergo background checks as part of the hiring process.

Qualifications

• One year of experience with computerized staffing systems for scheduling functions.
• Customer service experience acting as a point of contact for customers.
• Experience in a fast-paced environment requiring multitasking.

Responsibilities

• Assist clinical units with scheduling and related staffing functions.
• Perform related duties as assigned to support staffing needs 24/7.

Skills

Knowledge of computer systems

Proficiency with spreadsheet applications

Effective verbal and written communication

Ability to organize and prioritize workload

Education

Grade 12 or equivalent

Tools

ESP system

Excel

Job description

Requisition ID: 394208

Position Number: 20069606

Posting End Date: December 26, 2025

City: Winnipeg

Employer: St. Boniface Hospital

Site: St. Boniface Hospital

Department / Unit: Staff Scheduling - SBH

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 01/02/2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $22.191, $22.843, $23.513, $24.207, $24.920, $25.654

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Under the general direction of the Manager, Staff Scheduling and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital (SBH), the Sheduling Assistant is responsible for: assisting clinical units and departments with scheduling and related functions in support of sufficient staffing levels on a 24-hour basis; and performing other related duties as assigned.

Experience

• Grade 12, or equivalent required.
• One (1) year experience working with ESP or other computerized staffing system performing extensive staffing and scheduling functions for an organization.**
• Customer service experience where the primary function was acting as a direct point of contact for customers via telephone and/or in person required.
• Experience working in a fast-paced, high demand environment required.
• Experience with Excel required.
• Note: Preference will be given to those candidates with previous staff scheduling experience.

Education (Degree/Diploma/Certificate)

• Grade 12, or equivalent required.

Qualifications And Skills

• Knowledge of computer systems and proficiency in the use of various common software applications including spreadsheet, word processing, database and email applications.
• Ability to read, write, speak and understand English.
• Ability to expertly use ESP effectively and efficiently to replace/schedule staff.
• Ability to retain information which is of a confidential nature.
• Ability to adhere to and meet strict deadlines.
• Effective verbal and written communication skills.
• Ability to perform as a team member and seek assistance as necessary.
• Good interpersonal communication skills.
• Polite and courteous telephone manner.
• Ability to organize and prioritize workload.

a Resume Is Required When Applying For This Position.

St. Boniface Hospital is committed to empowering a workforce that welcomes and celebrates diversity by fostering culturally safe places for all employees. We strive to celebrate our diverse workforce and the outstanding work we do every day.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available on request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.