Registrar

Vision Loss Rehabilitation Canada; Northeastern Ontario; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A national health services organization in Ontario is seeking a Registrar to manage client registrations and electronic records. The ideal candidate has strong organizational and communication skills, with proficiency in electronic medical record applications. This full-time, permanent role offers a competitive hourly wage and the opportunity for meaningful work in empowering individuals with vision loss. The position requires flexibility and a commitment to inclusive practices.

Benefits

Competitive salaries

Flexible schedules

Professional development opportunities

Qualifications

• Proficient in electronic medical record application management.
• Strong typing and keyboarding skills.
• Ability to learn new software applications.

Responsibilities

• Register clients and manage their records using the electronic medical record.
• Schedule appointments and manage workflow processes.
• Provide administrative support to managers and team members.

Skills

Organizational skills

Time management

Communication

Detail-oriented

Sensitivity to vision loss

Education

3 years in administrative role

Tools

Microsoft Office

Job description

Overview

Vision Loss Rehabilitation Canada is a unique health services organization that serves people who are blind or partially sighted across the country. Our certified specialists provide training to empower clients to develop or restore activities of daily living skills, to promote independence, safety and mobility. We work with ophthalmologists, optometrists, and other health care professionals, by providing essential care on a referral basis in homes, workplaces and communities across the country.

We offer competitive salaries and benefits, flexible schedules, and opportunities for professional development and growth.

For more information about Vision Loss Rehabilitation Canada, please visit visionlossrehab.ca or call 1-844-887-8572.

Position Title: Registrar

Location: Mississauga, ON (or can work in the VLRC offices in Windsor, Barrier or Sudbury)

Term: Full-time, Permanent

Reports To: Manager, Healthcare Operations - Client Navigation

Salary: $22.10/hour

Date: 25 September 2025

I. Scope And Summary Of Primary Responsibilities

In covering a broad range of duties, the emphasis of this position is to utilize the electronic medical record application to register clients, gather and record client information, and to assign client records to appropriate staff, ensuring electronic medical record workflow processes are adhered to. This position provides functional expertise within the comprehensive provision of vision rehabilitation services, using the electronic medical record application.

II. Essential Functions

This position entails, but is not limited to the following general responsibilities:

• Within a distinct geographic area, completes the Common Triage Tool, and updates Registration and Eye Information pages within the electronic medical record
• Assigns through the electronic medical record the required Services and Interventions and schedules appointments (Skedulo)
• Understands and able to provide information about VLRC services and resources
• Flags urgent/critical situations to Supervisor or other designated staff
• Ensures all client information is accurately entered into the electronic medical record in a timely manner
• Scans documents into the electronic medical record, using naming convention standards
• Updates client status in the electronic medical record
• Manages workload and electronic medical record caseload in an effective and efficient manner
• Maintains paper files in accordance with current policies and procedures
• Provides administrative support to the managers and other team members as required
• Provide back-up coverage to administrative staff as required

Relationships

• Works both independently and collaboratively with the team and other departments

Problem Solving

• Utilizes established business rules, service standards and practices, and ensures policy and procedures are followed in a timely fashion
• Participates in service evaluation and program planning processes as needed to maintain and improve service outcomes
• Participates in a supportive team environment to meet the operational and team objectives

Decision Autonomy

• Works under the general direction of national/divisional guidelines and standards but has latitude in making decisions on routine tasks
• Consults with supervisor on issues that are more complex or may require upper-level approval
• Exercises judgment and tact when dealing with individuals and demonstrates sound judgment in when to elevate issues to the next level
• Committed to maintaining privacy and confidentiality

Leadership

• Manages interaction and information for potential and active clients who request service

Requirements

III. Qualifications

Knowledge And Skill Requirements

• Proficient level of knowledge in the electronic medical record application, including the management of caseloads
• Demonstrated organizational and time management skills
• Sensitivity to the needs of persons with vision loss
• Ability to effectively communicate verbally and in writing
• Detail-oriented, with ability to enter data accurately
• Proficient in the use of Microsoft Office software and database management and willingness to learn new software applications
• Knowledge of eye conditions and blindness prevention would be an asset
• Knowledge of the psychosocial impact of vision loss would be an asset

Experience And Education

• 3 years working experience within an administrative function
• Proficient typing and keyboarding skills

Work Environment

• Ability to work flexible hours

Benefits

Apply Now!

If this sounds like the role for you, apply now to [e-mail]

Be sure to include a resume, cover letter, and mention how you heard about this opportunity.

VLRC is committed to creating and fostering an inclusive workplace and we are committed to a fair, transparent, and accessible recruitment process. We strongly encourage applications from members of groups that have been historically disadvantaged and marginalized, including but not limited to Indigenous peoples, racialized persons, persons with disabilities, people who are blind, partially sighted, or deafblind, and those who identify as women and/or 2SLGBTQ+.We strongly encourage applications from applicants with sight loss. Direct lived experience would be a definite asset.

VLRC is committed to accommodating applicants with disabilities and will work with applicants requesting accommodations at any stage of the hiring process. Please note that the successful candidate will be required to pass a standard Vulnerable Sector Check.

Not sure if you qualify? Think about applying anyway! We understand that not everyone brings 100% of the skills and experience for the role. If you possess similar experience to what we've listed above, we encourage you to apply. We believe that diverse experience, transferable skills, and passion are key!

We thank all applicants for their interest in VLRC, however, only those selected for an interview will be contacted.

Closing Date for Applications: October 12, 2025