Records Management Technician

Rural Municipalities of Alberta; Village of Kitscoty; On-site; CAD 55,000 - 75,000; Full time

Job summary

A municipal government agency in Kitscoty, Alberta is seeking a Records Management Technician to lead electronic document management initiatives and provide professional guidance. The ideal candidate will have a relevant degree or diploma, strong analytical and communication skills, and a commitment to confidentiality. Responsibilities include managing an electronic records system, ensuring compliance with legislation, and developing management policies. This role offers a competitive salary and benefits package, with applications to be submitted via email.

Benefits

Competitive salary

Comprehensive municipal benefits package

Qualifications

• Highly analytical with strong computer and process flow design skills.
• Ability to understand legislation like Access to Information Act.
• Maintain a high degree of ethics and confidentiality.

Responsibilities

• Lead EDRMS initiatives and provide advice and training.
• Administer an EDRMS and coordinate information management tasks.
• Update and manage retention schedules per legislative requirements.

Skills

Analytical skills

Computer skills

Strong written communication

Strong oral communication

Organizational skills

Attention to detail

Time management

Education

Post-secondary Certificate, Diploma or Degree in relevant field

Job description

The County of Vermilion River is seeking a highly motivated individual to join our safety-oriented team as a Records Management Technician in our Corporate Services department based in Kitscoty, Alberta.

A competitive salary and comprehensive municipal benefits package are available. The successful candidate must provide a criminal record check and drivers abstract. We appreciate the interest of all applicants, however, only those selected for an interview will be contacted. This position will remain open until a suitable candidate is found. This position is only open to those legally entitled to work in Canada.

Applications clearly marked: “CONFIDENTIAL – RECORDS MANAGEMENT TECHNICIAN” can be submitted to:
Email: [e-mail]
Human Resources Administrator
County of Vermilion River
4912 – 50 Avenue, Box 69 Kitscoty, AB. T0B 2P0

Key Responsibilities

• Lead County-wide electronic document and records management system (EDRMS) initiatives and provide advice and guidance to all departments, including training on best practices and regulatory requirements on system.
• Provide professional and technical advice to administer an EDRMS, including planning, organizing, monitoring, and coordinating the maintenance, protection, retrieval, and disposition of all information and documents.
• Research, update and manage retention and disposition schedule policy in accordance with applicable legislative and business requirements.
• Review corporate records and interpret documents, determine the logical and accessible place to file, classify documents, and maintain the documents appropriately.
• Develop and implement records management standards, strategies, policies, and procedures in consultation with the Director of Corporate Services.
• Deliver excellent service to all stakeholders, respond to inquiries and requests for assistance.

Requirements

ESSENTIAL SKILLS

• Highly analytical with strong computer and process flow design skills are essential.
• Ability to understand and interpret applicable legislation including Access to Information Act and the Protection of Privacy Act.
• Ability to maintain a high degree of ethics, discretion, and confidentiality.
• Strong organizational, oral, and written communication skills; able to professionally converse with all levels of staff, and internal and external stakeholders.
• Ability to work independently; be a highly motivated self-starter; attention to detail and accuracy.
• Strong time management skills to balance priorities from various departments.

KEY QUALIFICATIONS

• Desirable fields of study may include a Post-secondary Certificate, Diploma or Degree in Information & Records Management, Legal Studies, Library Science, Business Administration, Local Government, or Public Policy.
• Experience in a records management administration role.
• Knowledge of records and information management principles, processes/systems, and terminology.
• A combination of education and experience will be considered.