Publications Specialist

LanceSoft; Toronto; On-site; CAD 100,000 - 125,000; Full time

Job summary

A leading software and documentation firm in Toronto is looking for a Publications Specialist for a duration of 12+ months. The role entails formatting and publishing technical documents, ensuring proper document revision control, and maintaining document databases. Applicants should have an undergraduate degree and at least 2 years of experience in documentation control, along with excellent English skills and advanced computer proficiency. The position offers an hourly pay range of CAD$25 to CAD$29.

Qualifications

• 2 years’ experience with documentation control.
• On-time completion and delivery of tasks with short and firm deadlines.

Responsibilities

• Format, edit, and publish technical documents as per company format standards.
• Ensure proper document revision control following Engineering Change Control processes.
• Acquire and maintain updated knowledge of Hitachi tools & applications.
• Verify, validate and maintain all soft copies of current drawings.

Skills

Excellent written and verbal English

Advanced computer literacy – Microsoft 365 (Excel, Word, SharePoint, Visio etc.)

Meticulous attention to detail

Strong administrative skills

Ability to work with minimal supervision

Manage priorities across multiple projects

Education

Undergraduate degree or post-secondary diploma in a relevant field

Job description

Job Title: Publications Specialist

Location: Toronto, ON

Duration: 12+ Months

Pay-range: CAD$25 to CAD$29 per hour

Description

• Format, edit, and publish technical documents as per company format standards, ensuring on-time delivery in accordance with project deadlines
• Ensure proper document revision control following Engineering Change Control processes
• Provide assistance to staff as required on:
  • Desktop publishing tools
  • Document creation and update processes
  • Company archive access
• Acquire and maintain updated knowledge of Hitachi tools & applications, such as Livelink, ClearQuest, Shared Palma, SharePoint, Nitro, DOORs/Polarion, Citrix account, Web Cloud, etc.
• Convert legacy document data in various formats (e.g. WordPerfect, DOORS) into current company standard formats (e.g. Word, Visio, PDF, etc.)
• Verify, validate and maintain all soft copies of current drawings
• Support IT for traceability of Library archives and workflows
• Update and maintain databases for all released drawings, including off-site Archives
• Control released software issued on physical/magnetic media (e.g., diskettes, tape, hard drive, CDs, etc.) and programmable devices (e.g., EPROM, PAL, FPGA etc.)
• Log and file HW ECNs, verifying attachments are present
• Providing copies (hard or soft copy) of archived items as required.

Skills

• Undergraduate degree or post-secondary diploma in a relevant field
• 2 years’ experience with documentation control
• Excellent written and verbal English
• Advanced computer literacy – Microsoft 365 (Excel, Word, SharePoint, Visio etc.), Nitro
• On-time completion & delivery of tasks with short and firm deadlines
• Manage priorities with competing deadlines, across multiple projects
• Maintain high quality of work under pressure
• Ability to work with minimal supervision and co-ordinate with all team members
• Meticulous attention to detail, ensuring accuracy, quality, and compliance to internal guidelines/directives
• Strong administrative skills including organization, problem-solving, time management, and effective communication.

Education

• Undergraduate degree or post-secondary diploma in a relevant field
• 2 years’ experience with documentation control