Proposal Coordinator

Ledcor Construction, Inc.; Toronto; Hybrid; CAD 50,000 - 60,000; Full time

Job summary

A leading construction firm in Toronto is actively seeking a Proposal Coordinator to support the development of proposals and manage the proposal process. You will engage with various internal teams to ensure compliance and quality in submissions while maintaining high standards. Ideal candidates will have project coordination experience in Telecom or Utility sectors and possess excellent communication abilities. This role offers hybrid working conditions and a competitive compensation package.

Benefits

Competitive total rewards package

Opportunities for personal growth

Flexible working arrangements

Qualifications

• Minimum of 1 year’s experience in project or proposal coordination.
• Background in Telecom and/or Utility construction procurement.
• Business development and marketing experience required.

Responsibilities

• Coordinate prequalification, proposal, and tender submissions.
• Schedule operational reviews and final reviews prior to submission.
• Liaise effectively with clients and ensure adherence to requirements.
• Maintain proposal content and databases.
• Support Business Development teams with presentations and reports.

Skills

Project coordination

Telecom Construction procurement experience

Business development experience

Excellent communication skills

Strong interpersonal skills

Confidentiality and professionalism

Tools

SharePoint

Salesforce

Microsoft Teams

Job description

Description

You are a Proposal Coordinator who is involved in the coordination of the development of expressions of interest, pre-qualifications, and requests for proposals. You take the lead in organizing all required groups, collecting and preparing the final documents for submission and the proposal writing and implementing the proposal process. You engage with business development, operations, estimating, commercial (insurance/risk), legal, quality, health, safety and environment, financial, and other shared services to ensure the timely delivery of a professional and compliant proposal. In addition, you are responsible for supporting the development and maintenance of proposal content.

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Essential Responsibilities

• Support and coordinate the prequalification, proposal, and tender submissions. Coordinate the production and delivery from initial request to final submission while following proposal processes, standards, and templates.
• Coordinate the scheduling of Go, No Go (pre-bid), operational reviews (during bids), and final reviews (prior to submission).
• Supports the successful development and execution of the proposal submission and ensures high-quality preparation and production.
• Assist in liaising effectively with the client, including understanding and complying the client’s requirements, use of portal sites to submit responses, and coordinate with consultants, internal staff, and other key contributors to develop proposal content and ensure adherence to key milestones.
• Support in creating and maintaining proposal content, which includes boilerplate text, project profiles, resumes, and proposal databases, ensuring information is properly sourced and approved.
• Provide support to Business Development teams, which may include preparing and editing presentations and other marketing and communication materials, monitoring opportunities for RFPs, EOIs, and RFQs, reviews and distributes pursuit or bid-related reports, and make updates to Salesforce, as required.
• Participates in strategic initiatives and provides feedback to improve proposal processes and technology tools.
• Supports with preparing correspondence, meeting minutes, and other documentation.
• Acts as a resource for other team members, including training and onboarding of new team members.

Qualifications

• Minimum of 1 year’s experience of project coordination/ proposal coordination.
• Telecom and/or Utility Construction procurement process background.
• Business development and marketing experience.
• Excellent verbal and written communication skills.
• Strong interpersonal skills, both written and verbal.
• Ability to maintain a high level of confidentiality and professionalism.
• Experience using SharePoint, Box, JungleDocs, Salesforce, Empower, Microsoft Teams is considered an asset.

Work Conditions

• This is a hybrid work position where you will be required to be in office multiple times a week.

Compensation

$50, 000 - 60, 000 Annually

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

Ledcor Technical Services (LTS) designs, builds, and maintains wireline or wireless networks that span North America and beyond. We are a proven leader and innovator in telecommunications network construction, maintenance, and service installation and repair.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.

2 International Blvd #200, Toronto, ON