Property Administrator - Leasing

Akelius; Ottawa; On-site; CAD 50,000 - 65,000; Full time

Job summary

A global real estate company in Ottawa is seeking a Property Administrator to manage residential properties. The successful candidate will coordinate property maintenance and legal administration, ensuring compliance with Ontario tenant laws. This role requires strong organizational skills and bilingual communication. The company offers competitive salary, full-time position, and various benefits including health insurance and fitness reimbursement.

Benefits

Competitive salary

Health, dental, and vision insurance

Group RRSP

$100/month for transportation

Up to $750/year for fitness activities

Training and professional development program

Qualifications

• Experience in residential or commercial property administration is an asset.
• Knowledge of Ontario tenant laws is recommended.
• Superb confidence in managing arrears.

Responsibilities

• Manage lease and legal administration for the portfolio.
• Issue legal notices and manage deadlines.
• Communicate professionally with tenants and stakeholders.
• Create effective marketing strategies for vacant apartments.
• Respond to leads and coordinate property showings.

Skills

Customer service focus

Organizational skills

Bilingual (French and English)

Knowledge of tenant board processes

Time management

Initiative and decision-making

Education

Bachelor's degree in Business Administration, Real Estate, or Accounting

Tools

Yardi Voyager

Job description

Overview

Are you looking for career opportunities within a rapidly growing global real estate company?

Then you might be our next Property Administrator. Join us and be a part of our journey.

About Akelius

Akelius acquires, upgrades, and manages residential properties. Akelius owns rental apartments in New York, Boston, Washington D.C., Austin, Montreal, Quebec, Toronto, Ottawa, Paris, and London.

Job Description

Akelius is seeking a customer service-focused and highly organized Property Administrator to support a portfolio of residential properties in Montreal.

The successful candidate will assist with property maintenance coordination while ensuring compliance with legal requirements and Akelius standards.

Property Administration

• Manage the lease and legal administration process for the assigned portfolio
• Support the Property Manager
• Issue legal notices and manage corresponding deadlines
• Maintain organized filing systems for tenants
• Communicate professionally with tenants, business partners, and other stakeholders
• Build and maintain positive tenant relationships
• Process rent payments and cheque requisitions
• Prepare and distribute notices
• Prepare and issue lease renewals
• Attend hearings at the local tenant rental board
• Knowledge of Yardi is recommended
• Knowledge of Quebec or Ontario tenant laws is recommended

Leasing

• Create and maintain effective marketing strategies for vacant apartment units
• Respond to leads and coordinate showings from all marketing sources
• Lease vacant apartments efficiently and reduce vacancy through individual and group appointments, as well as open houses
• Responsible for assembling complete application packages, lease preparation, and all aspects of the move-in process
• Enter prospect data into all required management systems
• Maintain up-to-date knowledge of competitor pricing, offerings, and incentives
• Proactively identify necessary changes based on market trends and competitive shifts
• Diligently follow up with clients and present a strong closing proposal

Who You Are

• A bachelor’s degree is required, preferably in Business Administration, Real Estate, or Accounting
• Experience in residential or commercial property administration is an asset
• Strong command of both French and English
• Knowledge and understanding of tenant board processes
• Superior organizational and time management skills
• Ability to multitask under competing deadlines
• Confidence in taking initiative, making decisions, and managing arrears
• Adaptable to an ever-changing environment
• Proficient in Yardi Voyager (an asset)

What We Offer

• Competitive salary based on your experience
• Permanent full-time position
• Health, dental, and vision insurance
• Group RRSP
• $100/month for transportation or mileage reimbursement
• Up to $750/year for your fitness activities (gym, Bixi, etc.)
• Training and professional development program

If you\'re interested, send us your CV, and we will contact you.