Project Planner - Policy, Planning and Strategy (PPS)

College of New Caledonia; Prince George; On-site; CAD 70,000 - 90,000; Full time

Job summary

A regional educational institution is seeking a Project Planner to lead college initiatives, manage projects, and conduct research to support the Policy, Planning, and Strategy department. The ideal candidate will have a Bachelor's degree, project management experience, and strong analytical skills. This role offers the opportunity to work closely with senior administrators and contribute to the strategic goals of the college.

Qualifications

• 5 years of experience in project management or policy development.
• Strong analytical and critical thinking skills.
• Experience giving presentations and facilitating meetings.

Responsibilities

• Lead college initiatives and conduct research and analysis.
• Develop, plan, implement, and evaluate college projects.
• Manage records and information effectively.

Skills

Analytical skills

Communication skills

Problem-solving skills

Interpersonal skills

Time management

Education

Bachelor’s degree in Business Administration or related discipline

Project Management Professional (PMP) designation

Tools

MS Project

MS Planner

Job description

Job Summary

Under the direction of the Manager, the Project Planner leads college initiatives and conducts research and analysis to support the diverse needs of the Policy, Planning and Strategy department, and for the College as a whole. This role works closely with cross-functional partners, including senior-level administrators, to develop, plan, implement, and evaluate college projects and policy improvement initiatives that support the college’s strategic goals.

Responsibilities

• Uses project management tools and methodologies to define, coordinate, schedule, track and evaluate cross-departmental strategic initiatives.
• Identifies and engages college community members, facilitating and documenting consultation, engagement, communication, and change management activities in collaboration with the Manager.
• Develops, writes, and reviews a variety of documents including policies, project charters, briefing notes, and procedural guides.
• Organizes and facilitates presentations, workshops, meetings and focus groups as required, including developing agendas and other meeting material as required.
• Conducts and analyzes detailed research related to college initiatives; prepares comprehensive reports and proposals; presents research findings and makes recommendations to leaders as required.
• Supports the Manager, departments, and project teams to track progress towards commitments, identify risks, and develop mitigation strategies.
• Develops, distributes, and analyzes cross-departmental surveys to understand college community needs related to strategic initiatives and policies.
• Identifies opportunities for process improvements and collaborates with coworkers to implement changes as needed, fostering a culture of continuous improvement and data-driven decision-making across the institution.
• Organize and facilitate training sessions related to departmental functions, including policy and project management templates, privacy training and processes, and annual departmental planning, ensuring employees are well-prepared to implement these practices effectively
• Manages records and information, including maintaining relevant web pages as required.
• Supports the work of the Privacy Office on an as-needed basis.
• Stays current with post-secondary best practices, trends, and technologies, and with college community and student needs.
• Participates in relevant training, workshops, and conferences to expand knowledge and skills, and share learnings with coworkers and project teams.
• You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College.
• You will promote a positive work atmosphere and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
• Other duties as assigned by Manager or designate.

Skills & Qualifications

• Bachelor’s degree (or higher) specializing in Business Administration, Public Administration, Policy Studies, or a related discipline such as Communications, Economics, or Project Management
• Project Management Professional ( PMP ) designation an asset
• 5 years or more experience in project management or policy development, planning and coordination; or an equivalent combination of training and experience may be considered
• Strong analytical, problem-solving, and critical thinking skills
• Strong communication and interpersonal skills, including the ability to effectively share complex information with diverse audiences
• Strong active listening skills to understand the needs of college community members and those impacted by policies and initiatives
• Proficiency in project management tools and techniques, including MS Project, MS Planner, or similar programs
• Experience giving presentations and facilitating workshops, meetings and focus groups
• Experience managing resources for project completion
• Experience working with cross-functional teams including leaders
• Proven skills in research and analysis for evidence-based decision-making
• Strong organizational and time management skills while working independently and meeting deadlines
• Ability to maintain positive working relationships and work with tact and diplomacy.
• Previous post-secondary experience, specifically in projects or policy is an asset