Project Manager (12 Months contract)

Heart and Stroke Foundation of Canada; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A leading health organization in Toronto is seeking a Project Manager to drive transformational change and implement innovative projects. This role involves coordinating project deliverables, managing complex initiatives, and ensuring effective communication across teams. Candidates should have a strong background in IT project management with 3-5 years of experience, a Bachelor’s degree, and preferably a PMP certification. This is a 12-month hybrid role, requiring residence within the Greater Toronto Area for occasional office visits.

Benefits

Paid wellness days

Health, medical, dental, and vision benefits

Flexible hybrid working arrangements

Reimbursement for mobile phones and home office setup

Qualifications

• Minimum 3-5 years of project management experience focused on IT and business process.
• Proven success managing medium to large scale projects with complexity.
• Experience with Salesforce migration in fundraising is an asset.

Responsibilities

• Coordinate project deliverables and manage to completion.
• Develop and manage project plans, schedule, and all phases of lifecycle.
• Communicate project updates and manage stakeholder expectations.

Skills

Project planning

Stakeholder management

Problem solving

Negotiation skills

Analytical skills

Communication skills

Bilingualism (English/French)

Education

Bachelor’s degree in Healthcare, IT, Business, or related field

PMP Certification (preferred)

Tools

Advanced MS Office

SharePoint

Smartsheet

Job description

Who we are

At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke.

We believe in equity,diversityand inclusion ―it’sembedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities,2SLGBTQIA+ communities, women, and people livingwith disabilities are encouraged to apply.

To learn more about our mission, values, commitment to EDI, and the difference Heart & Strokemakes in the lives ofpeople in Canada at every age, pleasevisit our website

The opportunity

Are you ready to drive transformational change and make a real impact? Join Heart & Stroke as a Project Manager and play a pivotal role in delivering innovative projects that span IT and business process improvement. In this dynamic position,you’lllead cross-functional teams, collaborate with senior leaders, and help shape the future of our organization.

Reporting toVice President, Strategy Implementation & Integrated Planning,you’llbe responsible forplanning, executing, and closing projects that require creativity, resourcefulness, and a passion for results. Yourexpertisein project management will be key as you guide stakeholders through process re-engineering, manage complex deliverables, and ensure seamless integration across departments. If you thrive in a fast-paced environment, enjoy solving challenges, and want to contribute to meaningful work, this is the opportunity for you!

Please note this is a 12-month contract and hybrid working role.

While most work will be performed remotely, candidates must reside within the GTA to accommodate occasional travel to the Toronto office as business needs arise.

How you will make an impact every day

Project deliverables and task management

• Responsible for the overall coordination of project deliverables and managing the project to completion
• Ensure all project deliverables conform to PMO project management,standardsand procedures
• Assign, manage, and track tasks and activities specific to the project

Project Planning

• Develop and manage a project plan and schedule including the work breakdown structure and all dependencies
• Lead the RFP process andassistwith vendor selection process (where applicable)
• Complete requirements gathering with clear requirements documentationwhichmayinclude working with stakeholders to map outprocessesand re-design them where appropriate
• Manage all phases of the project lifecycle (initiation, planning, execution, control and closing)
• Working with IT,managedata migration, complete quality assurance and systems testing for data integrity andcoordinateresolution of issues
• Manage the system development lifecycle with external vendors (i.e.contract review/signoff, system/ technical design, prototypes review and development, QA and user acceptance Planning (UAP), Testing (UAT)and deployment to production)

Monitor and Control

• Manage andmonitorvendor and stakeholder expectations to ensure open and consistent communication channels, andtimelycompletion of deliverables
• Working with theDirector, Strategy Implementation and Integrated Planning tosetupand manage projectsteering committees
• Manage risks, opportunities,issuesand decisions – assess and take corrective action to mitigate or resolve as needed

Communication and Reporting

• Clearly communicate project deadlines andmonitorcore project team’s progress through deliverables and milestones
• Closely workwith vendor implementation team (where applicable) to ensure open and consistent communications, andtimelycompletion of vendor deliverables.
• Communicate regularly with PMO leadership, key sponsors and other stakeholders,identifyingupcoming issues, concerns,changesand resources requirements
• Facilitate development of a change management process for larger enterprise-wide projects or projects that incur organizational changes
• Ensure all lessons learned and documentation are clearly captured and accessible within the PMO

Who we need

Education

• Bachelor’s degree in Healthcare, Information Technology, Business, or related field or equivalent work experience.
• PMP Certificationconsideredan asset(preference will be given to those with certification)

Experience

• Minimum 3-5 years of project management experience, with a focus on IT initiativesand business process improvement
• Experience managingmedium to large scaleprojects, with a high degree of complexity, from both a business and technology focus
• Proven project success in working on large projects, involving multiple departments, on time and within budget
• Experience working with a national organization with multiple sites is an asset.
• Experience with CRM Salesforce migration in the fundraising spaceconsideredan asset.

Skills

• Strongprojectplanningand project managementskills,process mapping,negotiation skills, problem solving, stakeholder management,and analytical skills
• Advanced MS Office, SharePoint knowledge.
• Knowledge of Smartsheet is considered an asset
• Solid understanding of system configurations and data flow
• Excellentverbal/written communication and presentation skills to effectively communicate with stakeholdersacross the organization, including senior and executive management
• Tenacity to coordinate resolution of reported issues
• Excellent attention to detail
• Demonstrated ability to work in a fast-paced environment
• Ability to create or enhance support documents and quick reference guides on assigned topics
• Bilingualism (English/French) is considered an asset

What we offer

Heart & Strokebelieves that time off is integral to the personal health andwellness ofour employees. We offer paid wellness days and personal days.In addition, we provide health, medical,dentaland vision benefits. Furthermore, our staff enjoy flexible hybrid working arrangements and support with reimbursement for mobile phones and home office set up.

Apply now

If you want to join the fight to beat heart disease and stroke while building an engaged and giving community, apply by December 31, 2025.

To learn more about our mission, our values and the differenceHeart & Strokemakesin the lives ofpeopleinCanadaat every age, pleasevisit our website.

We are committed to fostering an inclusive, barrier-freeand accessible environment. If you have been contacted for an interview and require accommodation toparticipatein the recruitment and selection process, pleaseadviseand we will workwith you.At this time,interviews are currently being conducted via phone or video call, so we look forward to ‘virtually’ meeting you!