Project Coordinator - Engineering Support

Sunbelt Solomon; Edmonton; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading engineering company in Canada is seeking a highly organized Project Coordinator to support project execution and ensure well-managed documentation and communications. The ideal candidate has a diploma in Business Administration or Project Management, along with 2+ years of relevant experience. Responsibilities include tracking project schedules, financial reporting, and maintaining project documentation. Competitive benefits offered.

Benefits

Medical, dental, vision coverage

Paid vacation, sick time, and holidays

RRSP with company match

Qualifications

• 2+ years of experience in project coordination or financial support.
• Ability to manage multiple priorities with attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Assist in the development and maintenance of project schedules.
• Monitor project budgets and expenditures.
• Maintain organized project documentation and records.

Skills

Organization

Financial tracking

Communication

Time management

Education

Diploma in Business Administration or Project Management

Electrical Engineering Technology Diploma or Degree

Tools

Microsoft Office Suite

MS Project

Primavera

Job description

Overview

Position Summary: We are looking for a highly organized and detail-oriented Project Coordinator to support engineering teams in the planning, tracking, and execution of projects. This role is ideal for someone with a strong administrative background, financial acumen, and a keen understanding of project workflows. You will play a key role in ensuring project documentation, budgets, and timelines are well-managed and communicated.

Responsibilities

• Project Coordination: Assist in the development and maintenance of project schedules and work plans. Track project progress, deliverables, and deadlines. Coordinate meetings, prepare agendas, and document action items.
• Financial Tracking & Reporting: Assess proposal documents, awarded contract documents, and ensure appropriate billing rates, milestones, project phases, and other key information are correctly entered into the ERP system for project setup. Monitor project budgets, expenditures, and forecasts. Prepare project change notifications and change orders including developing supporting documentation. Support finance and ERP reporting to ensure project costs and revenues are correctly presented per contract documents; ensure staff billing rates appear correctly on each project, markups on 3rd party expenses are correct, etc. Prepare supporting documentation for invoices including progress milestone documents and relevant expense documents.
• Administrative Support: Maintain organized project documentation and records. Ensure project team members adhere to document management requirements within projects. Prepare reports, presentations, and correspondence for internal and external stakeholders. Support onboarding and coordination of staff onto projects, including scope/schedule/budget coaching, document control awareness, and revision management systems.
• Communication & Collaboration: Act as a liaison between engineering, finance, procurement, and other departments. Facilitate clear and timely communication across project teams. Support issue tracking and resolution processes.

Qualifications

• Diploma or certificate in Business Administration, Project Management, or a related field.
• Electrical Engineering Technology Diploma/Electrical Engineering Degree or equivalent would be an asset and may modify role responsibilities toward technical work.
• 2+ years of experience in an administrative, project coordination, or financial support role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams, PowerPoint); experience with project management tools is an asset (MS Planner, MS Project, Primavera, etc).
• Strong organizational and time management skills, including self-starting and independently adding value to projects.
• Excellent written and verbal communication abilities.
• Attention to detail and ability to manage multiple priorities.

Preferred Attributes

• Familiarity with engineering and design project environments.
• Experience working with financial systems or ERP software.
• Knowledge of basic project management principles (e.g., scope, schedule, budget).

Company Overview

Backed by over 100 years of combined experience, Sunbelt Solomon offers an unmatched ability to provide comprehensive, configured solutions for utility, industrial, and commercial applications. Our engineering capabilities, safety, environmental qualifications, and dedication to delivering quality products have truly made the difference in keeping customers across a broad spectrum of industries powered and supported for the long haul. Sunbelt Solomon is a global company with brands across US, Canada, and Chile. Our teams include Trinity Power, Phasor, Valley Transformers, Titan Quality Power Services, Holland Industrial Services, Magna IV Engineering Inc., and Power Solutions Group LLC. These brands allow Sunbelt Solomon to offer a wide scope of product offerings, service capabilities, and best-in-class industry expertise. We are honored to be the go-to resource for all things electrical transformers and committed to advancing the future of our organization and our industry.

Mission, Purpose, Vision & Core Values

In developing our mission, purpose, vision and core business values, we engaged in a thoughtful process that incorporated the combined principles of our family of companies and reflects our commitment to valuing our history and investing in our people, services, and products.

Mission: Through a culture of integrity, bold innovation, and customer-centricity we create value for our partners and team members with safe and reliable electrical power solutions and services.

Purpose: To enhance the lives of our team members and partners through sustainable products and services in the communities we serve.

Vision: To be the leading provider of customized electrical power solutions and services.

Core Values

• People: The core of our success.
• Safety: It’s in our DNA.
• Strategic: We forge our own future.
• Sustainability: Industry leaders in power distribution life cycle management.
• Performance: Delivering excellence at every opportunity.

Benefits

The organization offers a comprehensive, highly competitive benefits package to employees who work 20 hours per week or more. Benefits include but are not limited to medical, dental, vision, FSA/HSA, RRSP with company match, life insurance and disability, paid vacation, sick time, and holiday. Temp employees are not eligible for company benefits.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Pre-Employment Screening

Following an offer of employment all candidates are required to complete a background check prior to being cleared to start employment.