Project Coordinator

Kellow Recruiting; Oshawa; On-site; CAD 60,000 - 75,000; Full time

Job summary

A mechanical/industrial engineering firm in the Durham Region is seeking a Project Coordinator to ensure the timely and organized completion of numerous projects. The ideal candidate will have over 3 years of experience in project coordination, strong communication skills, and a background in mechanical construction. This full-time position offers a salary range of $60,000 to $75,000 along with group health benefits and opportunities for growth. This role is central to client satisfaction and operational success within the team.

Benefits

Group health benefits

Paid time off

Stable weekday schedule

Qualifications

• 3+ years of experience in project coordination or scheduling.
• Background in mechanical construction, manufacturing, or industrial trades preferred.
• Strong scheduling, prioritization, and time-management abilities.

Responsibilities

• Coordinate projects from pre-production through fabrication and installation.
• Track and manage project schedules, milestones, and delivery timelines.
• Communicate schedule changes and constraints proactively.

Skills

Project coordination

Scheduling

Mechanical construction

Organizational skills

Time management

Communication

Tools

Microsoft Office

Project tracking tools

Job description

Project Coordinator

Mechanical / Manufacturing & Field Operations
Durham Region (On-Site)

The Opportunity

We’re partnering with a Durham Region–based mechanical / industrial engineering and manufacturing firm with over 30 years of proven success delivering custom, precision‑built solutions into regulated, safety‑critical environments across Canada and North America.

This organization designs, manufactures, and installs highly customized mechanical interior systems, operating out of a modern manufacturing facility and supporting an active field installation team. They are now adding a Project Coordinator — a role that is central to how the business operates and delivers for its clients.

This is not an administrative role. It is a high‑visibility coordination position that connects ownership, the shop, the field crews, and clients to ensure projects move forward on time, on budget, and with clarity.

About the Role

The Project Coordinator acts as the operational hub between multiple stakeholders:

• Company ownership and leadership
• Shop foreman and manufacturing team
• Field installation crews
• External clients and partners

You will be responsible for keeping potentially dozens of active projects aligned, each at different stages ranging from estimating and planning to fabrication and installation.

This role requires someone who is highly organized, proactive, and confident communicating with trades and clients alike. You must be comfortable managing competing priorities, tracking timelines, and ensuring everyone has a clear line of sight on whats happening next.

Whats In It for You

Compensation & Schedule

• Approximately $60,000- $75,000 salary, depending on experience
• Stable weekday schedule
• Group health benefits, paid time off, and statutory holidays
• Work within a structured, professional environment that values accountability and clarity

Stability & Importance of the Role

• Full‑time, permanent position with a well‑established, growing organization
• A role that is critical to execution and client satisfaction
• High visibility within the business and direct exposure to ownership
• Ideal for someone who wants to build a long‑term career, not just manage tasks

Role Exposure, Responsibility & Growth

• Central role connecting clients, manufacturing, and field operations
• Broad exposure across estimating, production, scheduling, and installation
• Opportunity to become a trusted operational lead as the business continues to grow
• Strong runway for increased responsibility as systems and scale expand

Key Responsibilities

• Coordinate projects from pre‑production through fabrication and field installation
• Act as the main point of contact between clients, shop operations, and road crews
• Track and manage project schedules, milestones, and delivery timelines
• Support estimating and pre‑job planning activities
• Ensure manufacturing and field teams have clear priorities and accurate information
• Communicate schedule changes, risks, and constraints proactively
• Maintain project documentation, job status updates, and reporting
• Support budget awareness and help ensure projects remain on track financially
• Manage a large, fast‑moving portfolio — potentially 200+ projects at varying sizes and stages
• Work closely with ownership and senior leadership to support execution

What You Bring

• 3+ years of experience in project coordination, scheduling, or operations
• Background in mechanical construction, manufacturing, elevators, or industrial trades is strongly preferred
• Proven ability to manage high project volume in a structured, organized way
• Exceptional organizational skills — you naturally create systems and structure
• Strong scheduling, prioritization, and time‑management abilities
• Confident, articulate communicator comfortable speaking with clients and trades
• Proactive, go‑getter mindset — you see issues early and act
• Comfortable working directly with ownership and senior leadership
• Strong proficiency with Microsoft Office and project tracking tools