Project Assistant

Government of Alberta; Calgary; On-site; CAD 55,000 - 71,000; Full time

Job summary

A provincial government entity is seeking a Project Assistant to provide complex administrative services essential for project management. Responsibilities include supporting contract and financial administration, assisting in budget preparation, and ensuring compliance with contract terms. Candidates must have a high school diploma and three years of related experience. This full-time position is located in Calgary or Lethbridge and offers competitive salary ranging from $55,548.00 to $70,286.00 annually.

Benefits

Public Service Pension Plan (PSPP)

Professional learning and development

Positive workplace culture and work-life balance

Responsibilities

• Provide complex administrative services essential for effective project management.
• Support contract and financial administration for all phases of project management.
• Assist the Project Manager with preparation of budgets and financial reports.
• Verify validity of invoices and ensure compliance with contract terms.
• Close out contracts after completion of services and construction warranty expiration.

Skills

Interpersonal and consultation skills

Excellent verbal and written communication skills

Strong analytical and problem‑solving skills

Organizational and time‑management skills

Record management skills

Education

High school diploma plus three years of administrative/financial related experience

Tools

Microsoft Office

CMS

BLIMS/RAP

ICAPS

IMAGIS

Job description

Project Assistant

Alberta Infrastructure, a department responsible for leading the development of the provincial Capital Plan (supporting key social programs, services and economic development), is seeking a Project Assistant.

Position type: Full time (36.25 hours per week).

Location: Calgary or Lethbridge – please indicate preferred location in your cover letter.

Closing Date: December 16, 2025.

Classification: Administrative Support 5. Salary: $2,128.30 to $2,692.98 bi‑weekly ($55,548.00 - $70,286.00 per year).

Role Responsibilities

As a member of the project management team, the Project Assistant provides complex administrative services that are essential to the effective and efficient management of the area project portfolio. The role supports contract and financial administration for all phases of project management essential to project delivery, and assists the Project Manager with preparation of budgets, financial reports, and monitoring of expenditures.

• Initiate and coordinate processes to ensure timely execution of correspondence critical to project management (e.g., letters of award, invitations, security clearances for contractors, consultants, subcontractors; interim and final acceptances; total completions; unsuccessful bid letters; Contract Approval Summaries; Contract Award Recommendations).
• Request Project IDs from Property Management Corporate Services (PMCS) for tracking project costs in the Contract Management System (CMS), Building and Land Information Management Systems (BUMS), and Recommended Action Plan (RAP).
• Review and interpret contract documents to verify validity of invoices and ensure contractors and consultants comply with terms and conditions referenced in agreements or specifications.
• Develop, update and administer spreadsheets for multi‑year projects, including identifying TPC and cost elements applicable to current year forecasts.
• Verify accuracy of all contract information in CMS prior to submitting to Finance for approval and ensure accurate reconciliation and reporting.
• Close out contracts after completion of consultant services and construction warranty expiration, obtaining EO authority for release of unexpired contract funds as necessary.

Candidate Attributes

• Interpersonal and consultation skills.
• Excellent verbal and written communication skills.
• Strong analytical and problem‑solving skills.
• Organizational and time‑management skills to prioritize and complete multiple activities under tight time pressures.
• Record management skills.

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment.

Required:

• High school diploma plus three (3) years of administrative/financial related experience.

Assets:

• Completion of accounting and/or business administration courses.
• Knowledge of automated information and business productivity systems used to carry out responsibilities (e.g., Microsoft Office, CMS, BLIMS/RAP, ICAPS and IMAGIS).

Pre‑employment checks, including references, criminal record check and academic verification, may be required. Any related costs or travel expenses will be the responsibility of the candidate; out‑of‑province applicants should obtain required documents from their current province.

Benefits and Employer Resources

• Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) – https://www.pspp.ca
• Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development – https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work‑life balance.
• Leadership and mentorship programs.

How to Apply

Applicants should provide clear evidence that their qualifications meet the advertised requirements, including education, experience and examples of required competencies. Additional credentials or application forms require a post‑secondary credential evaluation from IQAS or a recognized Canadian credential evaluator. Submit your application online via https://www.alberta.ca/job-application-resources#before and review the Recruitment Principles at https://www.alberta.ca/recruitment-principles.

Closing Statement

This competition may be used to fill future vacancies across the Government of Alberta at the same or lower classification level. We thank all applicants for their interest. Only individuals selected for interviews will be contacted.

If you require further information on this posting or an accommodation during the recruitment process, contact Donna M. Lee at [e-mail].