Project Administrator

Innovation Seven Inc.; Ottawa; Hybrid; CAD 45,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive Project Coordinator to thrive in a fast-paced Architectural and Engineering environment. This full-time hybrid role in Ottawa offers the chance to make a significant impact while coordinating projects, managing documentation, and ensuring effective communication with stakeholders. The ideal candidate will possess strong organizational skills and be tech-savvy, with proficiency in tools like Microsoft SharePoint and Bluebeam. Join a forward-thinking team that values diversity and Indigenous knowledge, and help shape a future that honors the next seven generations.

Benefits

Group benefits

Flexible work environment

Opportunities for professional development

Qualifications

• Minimum 2 years' experience in a similar role.
• Must attain Enhanced Reliability security clearance.

Responsibilities

• Coordinate projects and ensure deadlines are met.
• Prepare client presentations and manage document control.
• Maintain electronic documents in a remote access environment.

Skills

Project Coordination

Organizational Skills

Communication Skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Tech-savvy

Fluency in French

Education

Bachelor’s degree in a relevant field

Tools

Microsoft SharePoint

Bluebeam

Job description

Compensation range: $45,000 to $50,000 and group benefits

Full-Time Hybrid role in Ottawa

Innovation 7 is seeking a proactive and detail-oriented Project Coordinator to work in a fast-paced Architectural and Engineering environment in the Nation's Capital.

i7 is a 100% First Nation-owned management consulting firm

that complies with the Procurement Strategy for Indigenous Business (PSIB) and an

employer of choice for First Nations, Metis, and Inuit professionals.

Project Coordinator - General expected responsibilities

1. You will directly report to a preferred client and be accountable for coordinating projects and ensuring deadlines and deliverables are met.
2. Actively follow up with stakeholders—this role requires someone proactive and not shy about chasing people.
3. Preparing client presentations based on input from team members.
4. Document control and organization in a Microsoft SharePoint environment.
5. Taking and distributing meeting minutes both virtually and in-person.
6. Formatting reports and packaging project deliverables.
7. Assisting with project record-keeping and other administrative tasks as needed.
8. File, organize and maintain all documents connected with the above-referenced tasks in a digital format.
9. Maintain all electronic documents in a remote access environment.

Project Coordinator qualifications:

1. MUST be able to attain Enhanced Reliability security clearance to begin work.
2. Bachelor’s degree in a relevant field.
3. Minimum 2 years' work experience in similar role.
4. Experience in Architectural and Engineering work environment preferred.
5. Must be highly responsible, accountable, and dependable.
6. Exceptionally proficient with technology, particularly Microsoft Word, Excel, Bluebeam, and other relevant tools.
7. Must be tech-savvy with a solid understanding of modern tools and platforms.
8. Ability to work and log in to our work environment remotely.
9. Exceptional organizational skills and the ability to multitask in a fast-paced environment.
10. Strong internet connection for virtual work.
11. Fluency in French is an asset but not required.
12. Comfortable presenting to teams and stakeholders.
13. Able to thrive in a remote environment while maintaining consistent communication and coordination.
14. Knowledge of engineering or architecture (mechanical/electrical) is a bonus but not required.

If you are a self-starter who is capable of coordinating projects and is not afraid to roll up your sleeves, we would love to hear from you.

Braiding a future together for the next seven generations, at I7 we blend diverse Canadian cultures and Indigenous knowledge to become the Indigenous employer of choice in our industry. By joining our innovative team, you can make a difference.