Project Administrator

Flint International; Remote; CAD 65,000 - 85,000; Full time

Job summary

A leading consultancy firm is seeking a Project Administrator to support various projects within their Global Portfolio. This remote role involves tracking project milestones, managing risks and issues, and ensuring proper governance across programs. The ideal candidate will have strong Microsoft Office skills and the ability to communicate effectively at all levels. The position lasts 6 months, with potential for extension, and includes occasional office attendance in Ottawa. The firm promotes a professional and supportive working environment.

Qualifications

• Must possess strong Microsoft Office skills including Excel and PowerPoint.
• Demonstrate risk and financial management capabilities.
• Maintain organization and prioritize tasks effectively.

Responsibilities

• Track program deliverables and milestones.
• Support adoption of standards and best practices.
• Manage risks and issues within projects.
• Coordinate project and program-level reporting.
• Assist in program governance activities.
• Prepare and maintain project plans.

Skills

Microsoft Office skills (Excel, PowerPoint, Sharepoint)

Risk and finance management skills

Excellent communication skills

Organizational skills

Ability to prioritize tasks independently

Relationship building

Experience in PMO Analyst or Support role

Experience working with and supporting customers

Jira/Confluence experience

PowerBI experience

Education

Bachelor's degree

Tools

Jira

Confluence

PowerBI

Job description

Project Administrator

Location/working model: Remote in Ottawa, with occasional office attendance if needed.

Contract type: Independent contractor/self-employed

Duration: 6 months (with the possibility of extension)

We are looking for a Project Adminisatrator professional to join our Professional Services team. The PA is responsible for working across the projects/workstreams within our Global Portfolio and involves tracking/reporting, assurance/quality control, information management, financial tracking, supplier milestone approval, risk/issue tracking, change control, support, communication log, dependency tracking.

This is a role requiring a capable and confident person who can clearly and concisely communicate across multiple levels. You will report into our Senior Manager of Program Management for the Americas region.

Responsibilities

• Tracking status of program deliverables and milestones.
• Supporting the adoption of standards, best practices and deliverables.
• Program level risk, issue, actions & dependency managements.
• Monitoring the status of projects including transitioning into normal (BAU) service.
• Coordination of the regular project and programme level reporting cycles.
• Responsible for supporting Program Governance e.g. Program Board, SteerCo, workstream finances, working with the Regional Director.
• Supporting Project and Quality Assurance Reviews.
• Planning Support to ensure Plans align and are regularly updated, working with Project Managers.
• Produce the Portfolio Level Plan
• Other duties as required to fulfill role.

Requirements

• Microsoft Office skills - Excel, Powerpoint, Sharepoint (Must have)
• Demonstrate risk and finance management skills.
• Highly organised and be able to prioritise tasks independently.
• Must be an excellent communicator at all levels.
• Ability to build and maintain strong working relationships.
• Show ability to manage a high volume workload within a fast-paced environment.
• Experience in PMO Analyst or Support role (Preferred)
• Experience working with and support customers (Preferred)
• Jira/Confluence Experience (Preferred)
• PowerBI Experience (Preferred)
• Education to Bachelor level