Project Administrative Assistant

Pomerleau; Halifax; Hybrid; CAD 50,000 - 60,000; Full time

Job summary

A national construction leader based in Halifax is seeking a Project Administrative Assistant to support high-impact civil and infrastructure projects. This role involves managing key project documentation, coordinating resources, and maintaining communication with teams and clients. Candidates should have at least 2 years of administrative experience, a diploma in office administration, and skills in MS Office. This position offers a hybrid work model, benefits including RRSP matching, and opportunities for career growth.

Benefits

RRSP with up to 5% employer matching

Hybrid work model

Employee stock ownership program

Minimum 4 weeks of vacation

Transit pass reimbursement

Qualifications

• 2+ years of administrative experience in a fast-paced environment.
• Experience in the construction industry is an asset.

Responsibilities

• Communicate with team members and clients for exceptional service.
• Manage project documentation and invoicing efficiently.
• Update project presentations in line with changes.

Skills

Proactive communication

Organizational skills

MS Office suite proficiency

Education

College Diploma in Office Administration

Tools

Procore

Job description

Responsibilities

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to manage project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• Be a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
• Maintain shop drawings, RFIs, material purchase orders, change notice quotes and project completion documents with meticulous organization.
• Proactively adapt to all project changes, updating project presentations accordingly.
• Take charge of project invoicing and ensure successful transmission to the Accounts Payable team.

Qualifications

• 2+ years of administrative experience working in a fast‑paced environment.
• A College Diploma in Office Administration, or a combination of education and industry experience.
• A knack for working with the MS Office suite.

Additional Assets

• Previous knowledge of the construction industry.
• Experience working with Procore.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

As a Project Administrative Assistant within the Civil & Infrastructure group at Pomerleau Construction, you will play a vital role in supporting dynamic and high‑impact initiatives. Working on unique and large‑scale civil, infrastructure, and marine projects — ranging from $1.5 million to over $1 billion — you will help ensure smooth project execution by managing documentation, coordinating meetings, and assisting with resource planning across multiple teams.