Program Specialist

University of Lethbridge; Lethbridge; On-site; CAD 60,000 - 80,000; Part time

Job summary

A major educational institution in Alberta is seeking a part-time Program Specialist to provide administrative leadership for Fine Arts programs. The role demands excellent communication, organizational abilities, and experience in higher education settings. Candidates with a Bachelor’s Degree and familiarity with university policies are preferred. The starting salary range is $4,691.00 - $5,246.00 monthly (0.833 FTE), with opportunities for growth based on performance. This position promises a collaborative work environment focused on student success.

Qualifications

• Bachelor’s Degree (Masters Degree an asset).
• 2-4 years of experience at a post-secondary institution.
• Experience in higher education administration or student advising.
• Strong knowledge of university policies and graduate studies processes.
• Excellent communication, organizational, and interpersonal skills.
• Experience working with Microsoft Office Suite, advanced Excel.
• Ability to work independently and manage confidential information.

Responsibilities

• Provide senior administrative leadership for program operations.
• Manage complex academic processes across the student lifecycle.
• Ensure compliance with institutional and external regulations.
• Support curriculum governance and manage program updates.

Job description

Program Specialist - Part-Time (Continuing)

Job Title Program Specialist - Part-Time (Continuing)

About the University

At the University of Lethbridge, we speak in perspectives. We are located in the heart of traditional Blackfoot Confederacy territory in southern Alberta with campuses in Lethbridge and Calgary. ULethbridge is more than a place to learn — it’s a place to build a career and make a lasting impact. We are one of Canada’s top universities and leading research institutions with more than 8,000 undergraduate and graduate students. We are an inclusive university that values diverse experiences and backgrounds. Our people are our greatest strength, and we are dedicated to fostering growth and success for all of our people. Together, we transform lives and communities.

Position

The University of Lethbridge Faculty of Fine Arts is welcoming applications for a continuing 0.833 FTE Program Specialist. This position works approximately 28 hours per week. Under the direction of the Assistant Dean of Student Program Services, the Program Specialist provides senior administrative leadership for undergraduate and graduate program operations in the Faculty of Fine Arts, including over 25 undergraduate program pathways in the Fine Arts’ Bachelor of Fine Arts (BFA), Bachelor of Music (BMus.), Bachelor of Arts (BA) as well as 6 different graduate programs including the Master of Fine Arts (MFA), Master of Music (MMus.) and M.A. The role manages complex academic processes and systems across the full student lifecycle, from recruitment and admissions through to graduation, and ensures compliance with institutional and external regulations, data integrity, and consistency of academic records while supporting curriculum governance (tracking curriculum changes, coordinating approvals, and managing calendar and program updates), student advising, and financial operations to ensure an excellent student experience. Errors in this role directly affect student progression, funding, graduation eligibility, and academic governance.

Position Qualifications

• A Bachelor’s Degree (Masters Degree an asset).
• 2-4 years of experience at a post-secondary institution with familiarity with programs and degree structures.
• Experience in higher education administration, graduate program support, or student advising.
• Strong knowledge of university policies, graduate studies processes, and external accreditation requirements.
• Proven ability to work effectively with teams while offering clear direction and constructive guidance to students.
• Excellent communication (oral and written), organizational, and interpersonal skills.
• Experience working with Microsoft Office Suite. Advanced proficiency in Excel would be an asset.
• Demonstrated ability to work independently, exercise sound judgment, and manage confidential information.
• Strong technical skills with CRM systems, admissions software (Admit).
• Ability to analyze complex data, observe and work within budgets, and prepare reports are an asset.

Salary

Starting Salary Range (at 0.833 FTE) $4,691.00 - $5,246.00 monthly

Full Salary Range (at 0.833 FTE) $4,691.00 - $5,799.00 monthly (AUPE - Grade 10)

Employment Equity

The University of Lethbridge invites applications from all qualified candidates; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given preference. The University of Lethbridge is committed to providing an inclusive and barrier-free work environment, including through all aspects of the hiring process. If you require support during the hiring process, please contact Human Resources at [e-mail] so that accommodations can be put in place to support you. All private information received in relation to your request for support will be kept confidential, only information required to facilitate the accommodation will be shared with the selection committee.