Program Secretary

Hamilton Health Sciences; Hamilton; On-site; CAD 45,000 - 65,000; Full time

Job summary

A healthcare institution in Hamilton is seeking a Program Secretary to provide secretarial and administrative support to the Women’s Health and Newborn Care Program. The ideal candidate will have a Community College Business Administration background and at least 2 years of relevant experience. Proficiency in computer applications, effective communication skills, and the ability to work collaboratively with team members are essential. This is a temporary position until January 2027, working Monday to Friday during the day.

Qualifications

• Minimum 2 years current related experience.
• Proficient keyboarding skills (60 wpm).
• Medical Terminology knowledge.

Responsibilities

• Provide full secretarial and administrative support.
• Work collaboratively with the Clinical Manager and Educators.

Skills

Excellent computer skills

Effective communication

Team collaboration

Problem-solving

Education

Graduate of Community College Business Administration Program

Tools

MS Word

MS Excel

Kronos Scheduler

PeopleSoft

Job description

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Services at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment.

Proficiency in both Official Languages, French and English, is considered an asset.

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

• Article 30 (k), CUPE Collective Agreement
• Article 10.7 (d), ONA Collective Agreement
• Article 13.01 (b) (ii), OPSEU 273 Collective Agreement
• Article 14.04, OPSEU 209 Collective Agreement
• Article 2.07 and Article 13, PIPSC RT Collective Agreement

Qualifications

• 1. Graduate of Community College Business Administration Program
• 2. Minimum 2 years current related experience
• 3. Medical Terminology
• 4. Proficient keyboarding skills (60 wpm)
• 5. Excellent computer skills in a variety of applications including Windows, MS Word, MS Visio, MS PowerPoint, MS Excel, Peoplesoft, Budget Tool
• 6. Experience with invoice management and excellent transcription and minute-taking abilities
• 2. Experience with scheduling and payroll in the Kronos Scheduler and Timekeeper system.
• 7. Demonstrated excellence in effective communication (written and verbal), interpersonal and problem-solving skills
• 8. Demonstrated ability to appreciate confidential nature of position
• 9. Demonstrated ability to work effectively in a team environment
• 10. Ability to work independently and display initiative
• 11. Demonstrates organizational skills and ability to establish priorities
• 11. Demonstrated ability to meet project and task deadlines
• 12. Demonstrated ability to develop systems that create efficient work flow
• 13. Ability to work effectively and collaboratively with internal and external partners
• 14. Demonstrated commitment to HHS Mission, Vision and Values and continuous quality improvement
• 15. Demonstrated commitment to continuous learning

Monday to Friday, Days

This position is temporary until January 2027.

The Women’s Health and Newborn Care Program at Hamilton Health Sciences provides family-focused women’s and neonatal health services. An interdisciplinary team provides obstetrical care to healthy child bearing women and newborns as well as the high risk obstetrical population.

Responsibilities

The Program Secretary will provide full secretarial and administrative support to the Clinical Manager, Clinical Leaders and Educators of the Women’s Health and Newborn Care Program located at McMaster University Medical Centre.