Program Coordinator

Edmonton Chamber of Voluntary Organizations; Edmonton; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A community organization is seeking a full-time Program Coordinator to enhance community engagement and manage programs for individuals affected by Celiac Disease. This role involves planning events, coordinating communications, and building collaborative relationships. Candidates should have strong program coordination skills and be adept in using modern tools to facilitate operations. The position offers competitive hourly wages and the option for hybrid work after probation.

Benefits

Hybrid work option after probation

On-site parking

Qualifications

• Demonstrated experience coordinating programs and events.
• Proficiency with Google Workspace for communication and scheduling.
• Ability to manage volunteers and engage with community members.

Responsibilities

• Plan and execute year-round programming for community engagement.
• Manage the production of communications and publications.
• Recruit, train, and supervise volunteers and staff.

Skills

Program coordination

Public speaking

Communication skills

Social media administration

Volunteer supervision

Tools

Google Workspace

QuickBooks Online

Canva

Job description

Overview

Career Opportunity: Program Coordinator

Canadian Celiac Association – Edmonton Chapter

The Canadian Celiac Association (CCA) Edmonton Chapter is seeking a permanent, full-time Program Coordinator (PC) who is self-motivated, proactive, task-oriented and strives to make a positive and meaningful impact within the community. If you are a dedicated professional who enjoys planning events, community engagement, organizational storytelling, and operational excellence, we invite you to apply for this exciting opportunity!

About the organization

The CCA Edmonton Chapter is a volunteer-led charitable organization incorporated in 1984. We advocate for those affected by celiac disease and gluten sensitivity through education, awareness, and meaningful and engaging programs.

About the position

Reporting to the President and working closely with the Board, the Program Coordinator facilitates the chapter’s objectives in alignment with Celiac Canada’s national directives. The position raises awareness of Celiac Disease and designs and facilitates services and programs that support those affected by Celiac Disease and those who are managing a gluten-free diet. This is a multifaceted role that blends community programming, communications, and administrative leadership.

How you will make an impact

• Program & Event Delivery: Plan and execute year-round programming, including education groups, member socials, and fundraising events. As the go-to person, this includes sourcing gluten-free meals and managing onsite logistics.
• Communications: Support connection and engagement through the management and production of the Celiac Circular digital magazine. Oversee the editorial calendar, and maintain the Chapter’s website and social media presence (Facebook/Instagram).
• Assemble and Lead Teams: Recruit, train, and supervise volunteers. You will also provide functional supervision for students, contractors and staff as necessary.
• Finance and Office Administration: Provide finance administration support using QuickBooks Online (QBO) and Zeffy, manage and respond to member inquiries, and ensure efficient and responsive office operations.
• Cultivating Relationships: Build and maintain collaborative and inclusive relationships with members, the Board, sponsors and donors.

About you

You are a positive and resourceful contributor who takes ownership of projects from conception to completion. You are:

• An Adaptable Communicator: Equally skilled at public speaking, drafting professional publications, and engaging with members one-on-one.
• Technologically Savvy: You embrace modern tools—from AI and Google Workspace to Canva and QBO—to streamline workflows.
• Community-Minded: You enjoy building inclusive environments and are passionate about supporting individuals who are navigating a gluten-free lifestyle.

Required Knowledge and Skills

• Demonstrated experience coordinating programs/events (venues, vendors, volunteers, scheduling).
• Proficiency with Google Workspace (Calendar, Docs, Drive, Gemini, Gmail, Sheets).
• QuickBooks Online experience (data entry/coding; AR/AP support).
• Experience producing communications/publications and meeting deadlines (content coordination and production).
• Ability to lift/carry (up to 25 lbs) and set up program materials (reasonable physical demands).
• Proficiency as a Zoom presenter and meeting organizer.
• Proficiency in social media administration and promotion.
• Excellent member service and communication skills in written, verbal and public speaking, both online and in person.
• Excellent interpersonal skills and proven success in building inclusive environments and professional working relationships.
• Self-motivated and results-oriented with demonstrated success working unsupervised and in a collaborative team environment.
• Demonstrated success in managing multiple deadlines in a multidisciplinary environment.
• Experience developing and following project plans and budgets.
• Experience developing and maintaining process documentation.

Preferred Assets

• Knowledge of Celiac Disease and managing a gluten-free diet.
• Knowledge of registered charity or not-for-profit operations and requirements.
• Knowledge of donorship and payment platforms (e.g., Square, Zeffy, CanadaHelps, Fundscript).
• Familiarity with Artificial Intelligence
• Experience using Canva graphic design software and in social media account management.

What We Offer

• Option to work hybrid from an approved offsite location (following the completion of the successful probationary period).
• On-site parking.

Schedule and Compensation

• Hours: 35 hours/week (up to 44 hours during peak periods in May/September).
• Schedule: Monday–Friday schedule; some weekends/evenings required for events.
• Wage: $26.00–$33.00 per hour (initial salary placement will be based on a review of related experience).
• Vacation: 4% vacation pay and an annual wage review based on performance and market alignment.

Additional Role Requirements

• Employment is conditional upon a satisfactory Vulnerable Sector Police Information Check.
• Reliable vehicle and valid driver’s license required; travel to venues and transport of program materials is a requirement of this position; mileage reimbursed per policy.

How to Apply

On behalf of CCA Edmonton Chapter, and as part of their HR Shared Services, the Edmonton Chamber of Voluntary Organizations (ECVO) is excited to support the recruitment of this role. Please submit your current resume and cover letter to: [e-mail].

We thank all applicants for their interest; however, only those selected for an interview will be contacted.