Procurement & Travel Coordinator (interim contract)

Doctors Without Borders Canada; Toronto, Montreal; Hybrid; CAD 58,000 - 63,000; Full time

Job summary

A humanitarian organization seeks a Procurement & Travel Coordinator for a 12-month interim contract. In this role, you will manage procurement data, coordinate travel functions, and support administrative tasks. Ideal candidates will have experience in administrative roles with a focus on procurement. Starting pay range is $58,410 - $62,737 CAD. The position offers a hybrid work model and excellent benefits.

Benefits

Starting 4 weeks of vacation

Employee and Family Assistance Program (EFAP)

Flexible work hours

5% RRSP contributions

Health Spending Account

Lifestyle Spending Account

Group insurance

Qualifications

• Experience in a professional administrative function.
• Experience in procurement, contract management, or as a buyer is an asset.
• A working knowledge of written and spoken English; French is an asset.

Responsibilities

• Enter and maintain data into the CLM and manage the procurement inbox.
• Process travel requests and maintain relations with the travel agency.
• Support the Montreal Administrative Coordinator when necessary.

Skills

Problem solving

Service orientation

Teamwork

Relationship management

Job description

Overview

Procurement & Travel Coordinator (interim contract) — Temporary (12 month contract)

MSF Canada is looking for a Procurement & Travel Coordinator who will act as the focal point for procurement, data privacy, and travel. This role supports key users in compliance and procedural requirements, builds relationships across the MSF Movement, and is a member of the Finance & Administration team.

Responsibilities

• Procurement activities: enter and maintain data into the CLM, send contracts for online signature following the authorization grid, organize meetings with contract managers, and manage the procurement inbox.
• Coordinate travel-related functions: receive and process travel requests, maintain relations and book with the travel agency, make Aeroplan reservations, and process travel agency invoices.
• Support the Montreal Administrative Coordinator and replace the receptionist when necessary.

Qualifications

• Experience in a professional administrative function.
• Experience in procurement, contract management, or as a buyer is an asset.
• A working knowledge of written and spoken English; French is an asset.
• Problem solving, service orientation/relationship management, teamwork/collaboration, and initiative with proficiency level 2.

What MSF Canada Will Provide

• Starting 4 weeks of vacation per year
• Employee and Family Assistance Program (EFAP)
• Flexible work hours and a hybrid model (minimum 40% in office)
• Open concept office space with bookable workstations and meeting rooms
• Commitment to equity, diversity, and inclusion
• 5% RRSP contributions
• Health Spending Account
• Lifestyle Spending Account
• Group insurance (Life, Dependent Life, AD&D)
• Peace of Mind plan (prescription drug coverage, accidental dental, hospital care, etc.)
• Positive and innovative office culture based on humanity, integrity, and results

*pro-rated to contract length

Additional Information

Position pay range: $58,410 - $62,737 CAD

Location: Toronto or Montreal, Canada (office-based hybrid model)

Applicants must be legally authorized to work in Canada; MSF Canada does not provide work permit sponsorship for applicants outside Canada.