Personal Assistant

Xplus London Limited; Keats Point North Warning System Site; On-site; CAD 45,000 - 60,000; Full time

Job summary

A professional services firm is seeking a proactive Personal Assistant to support the Director. This role involves managing schedules, handling client communications, preparing documents, and coordinating travel. The ideal candidate will have excellent communication and organizational skills, and experience in a similar role is preferable. This position offers a chance to develop within a dynamic accounting practice, contributing to a supportive team culture and long-term career opportunities.

Qualifications

• 2 years of experience preferred.
• Exceptional support and professionalism.
• Confidence in working with numbers.

Responsibilities

• Manage the Director’s diary and schedule appointments.
• Act as first point of contact for clients.
• Prepare agendas, reports, and presentation materials.
• Coordinate travel arrangements and events.
• Assist with workflow management and follow-up on actions.
• Support basic financial administration.

Skills

Excellent communication and interpersonal skills

Strong organisational and time-management abilities

High level of discretion and attention to detail

Proficient in Microsoft Office

Ability to manage multiple tasks

Proactive and dependable

Job description

Our firm provides a full range of professional services to individuals, start‑ups, and businesses. As part of our continued growth, we are now seeking a highly organised and proactive Personal Assistant (PA) to our Director. This is an excellent opportunity for a professional who thrives in a busy environment and wants to develop their career within the accounting and advisory sector.

Why Join Us?

• Work closely with a senior leader in a dynamic, client‑focused firm
• Gain insight into accountancy, tax, and business advisory services
• Build your professional skillset in a fast‑paced, high‑standard environment
• Supportive team culture with a strong focus on development
• Long‑term career progression and opportunities across the practice

Key Responsibilities

• Managing the Director’s diary, scheduling appointments, and coordinating meetings
• Acting as a first point of contact for clients, handling calls, emails, and enquiries professionally
• Preparing meeting agendas, briefing notes, reports, and presentation materials
• Supporting the preparation and organisation of client files, records, and documentation
• Coordinating travel arrangements, events, and conferences
• Assisting with workflow management and following up on key actions and deadlines
• Drafting correspondence and maintaining high standards of accuracy and confidentiality
• Supporting basic financial administration, such as expenses and invoicing
• Conducting research on behalf of the Director and wider leadership team

What We’re Looking For

We’re seeking a motivated and reliable individual who can provide exceptional support and represent the firm with professionalism. Preferably, with 2 years of experience.

Essential Skills & Attributes

• Excellent communication and interpersonal skills
• Strong organisational and time‑management abilities
• High level of discretion, professionalism, and attention to detail
• Confident working with numbers and Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Ability to manage multiple tasks and prioritise effectively
• Proactive, dependable, and eager to develop new skills
• Friendly, positive, and client‑focused approach

Join us and take the next step in your professional career, supporting a senior leader while developing valuable skills within a respected and growing accounting practice.