Payroll Coordinator - Brockville Board Office - 1.0 FTE

Upper Canada District School Board; Brockville; Hybrid; CAD 70,000 - 93,000; Full time

Job summary

A local school board in Brockville seeks a Payroll Coordinator to manage payroll and pension services. Responsibilities include bi-weekly pay processing, coordinating initiatives, and ensuring compliance with regulations. Candidates must have 2-3 years of related experience and knowledge of payroll practices. The position offers a salary range of $70,791 - $92,026 with potential for a hybrid work arrangement.

Qualifications

• Minimum 2 to 3 years of relevant experience.
• Specific knowledge of HR management systems and intermediate Excel skill level.
• Detail-oriented with ability to provide training.

Responsibilities

• Coordinate the bi-weekly pay process ensuring compliance with agreements.
• Plan and monitor the work of Payroll Assistants.
• Prepare and reconcile payroll remittances.

Skills

Office Manager Experience

Microsoft Office

Customer Service

Computer Skills

Microsoft Outlook

Microsoft Word

QuickBooks

Medical office experience

Front Desk

Microsoft Excel

Administrative Experience

Education

Specialized Community College

Payroll Compliance Practitioner

Certified Payroll Manager designation

Job description

The Upper Canada District School Board (UCDSB) is committed to equity in employment. As an equal opportunity employer we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. The UCDSB is committed to providing accommodations for people with disabilities. If you require an accommodation we will work with you to meet your needs. This would be facilitated upon receiving an interview and would be done by contacting Human Resources at .

The successful incumbent may have the opportunity to participate in a hybrid work arrangement (partial work from home.)

Non-Union Position

Position details

POSITION TITLE : Payroll Coordinator (Permanent)

LOCATION : Brockville Board Office

REPORTS TO : Manager of Payroll

START : Immediately

FTE : 1.0 (35 hours per week)

SALARY : $70,791.00 – $92,026.00 commensurate with experience.

NOTE : Effective September 1, 2025 the salary range will be increasing to $72,561.00 – $94,327.00 commensurate with experience.

Job Summary

The Payroll Coordinator is responsible for the day-to-day operation of the Board’s payroll and pension services including processing the bi-weekly pay, account reconciliations and analyses, remittance of government statutory and benefit payments, general ledger interfaces, overseeing the overpayment recovery process, reporting employee pension contributions and service, and monitoring and supporting the Payroll Assistants.

Qualifications

Education & Experience :

• Minimum 2 to 3 years of Specialized Community College and Payroll Compliance Practitioner and/or Certified Payroll Manager designation.
• Minimum 2 to 3 years of relevant experience.

Skills Required :

• Specific knowledge of technology and programs related to the area (e.g., Human Resources Management Information Systems and minimum intermediate Excel skill level).
• Payroll, Pension and related processes, policies, regulations, acts and procedures.

Competencies :

• Minimum intermediate Excel with demonstrated experience using formulas, lookups and pivot tables.
• Ability to provide training to staff.
• Detail oriented.

Brief List of Duties

Payroll Administration

• With the support of the Manager of Payroll Services, coordinates the bi-weekly pay process to ensure all employees are paid accurately, on time and in compliance with collective agreements, government statutes and Board policies.
• Plans and monitors the work of the Payroll Assistants, provides coaching, mentoring and develops training programs.
• Coordinates mass payments such as retroactivity/remedy payments.
• Coordinates the overpayment process including making adjustments in the payroll system, completing journal entries, reconciliation and collections.
• Coordinates Record of Employment process.
• Prepares, reconciles and completes payroll remittances.
• Conducts account reconciliations.
• Completes the Pay Distribution and G/L interface processes.

Pension Administration

• Coordinates pension processing including bi-weekly payroll-based reporting.
• Review staffing changes and processes and reports terminations, leaves and disabilities.
• Coordinates under/missed contribution process including making adjustments in the payroll system, completing journal entries, reconciliation and collections.
• Calculates pension adjustments for T4 purposes.
• Completes the Pension Plan Annual Report.

Other

• Payroll Department Banking.
• Conducts fiscal and calendar year end payroll processes.
• Leads and/or participates in department and team meetings and special projects.
• Interpersonal communication to convey basic pay information, complex entitlement calculations, overpayments, and pay issues; ability to remain calm when assisting upset employees.
• Physical capability for constant fine finger/precision work and sitting for extended periods; occasional travel may be required.
• Follows procedures and policies to input information and resolve payroll discrepancies, with data analyses referencing established practices, policies and CPA guidelines.
• Does not formally supervise employees but provides direction, guidance, training and mentoring to Payroll Assistants; may participate in recruiting/interview teams and lead a project team.

Hybrid Arrangement Notice

The successful candidate may be able to participate in a hybrid work arrangement (part in-office, part remote). This is solely determined by the Supervisor, subject to continued availability of the hybrid program and business needs.

All applicants will be considered; however, only those to be interviewed will be contacted.

Required Experience :

Key Skills

• Office Manager Experience
• Microsoft Office
• Customer Service
• Computer Skills
• Microsoft Outlook
• Microsoft Word
• QuickBooks
• Medical office experience
• Office Experience
• Front Desk
• Microsoft Excel
• Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary : 70791 - 92026