Payroll/Accounts Payable Coordinator

Champion Home Builders, Inc.; Estevan; On-site; CAD 45,000 - 60,000; Full time

Job summary

A manufacturing company in Estevan is looking for an organized Payroll / Accounts Payable Coordinator. You will be responsible for processing biweekly payroll, supporting accounts payable, and handling various administrative tasks. The ideal candidate has at least 2 years of relevant experience and strong attention to detail. Proficiency in Microsoft Office is essential. This is an on-site position, offering a dynamic work environment where multitasking and a proactive attitude are key to success.

Qualifications

• Minimum 2 years' experience in payroll, administrative, or AP support roles.
• Proficient in MS Office and familiar with document management systems.
• Excellent written and verbal communication skills.

Responsibilities

• Process biweekly payroll for hourly workers.
• Administer accounts payable invoices timely and accurately.
• Provide front desk support and perform administrative tasks.

Skills

Organizational skills

Problem-solving skills

Communication skills

Proficiency with Microsoft Office

Attention to detail

Tools

Microsoft Office

EDMS platforms (SharePoint, OneDrive, Teams)

Job description

Job Title - Payroll / Accounts Payable Coordinator

SRI Shelter, a leader in modular home manufacturing, is seeking a highly organized and detail-oriented Payroll / AP Coordinator to join our dynamic team in Estevan, SK. The ideal candidate is conscientious, follows strict naming, filing, and document management conventions, and demonstrates strong problem-solving skills. Multitasking and the ability to pivot quickly between priorities are essential, and when in doubt, you're proactive in asking questions to ensure accuracy. Strong computer proficiency is required.

This role is versatile, providing support to our accounting team, you will also help keep key departments running efficiently through tasks ranging from bi-weekly hourly payroll, inventory data entry to internal communication and greeting guests at reception.

This is an on-site position at our Estevan manufacturing facility, where no two days are the same. If you thrive in a fast-paced environment, enjoy wearing many hats, and take pride in keeping things organized and running smoothly, we want to hear from you!

Who You Are

You're a dependable, highly organized professional with a talent for communication and coordination. You take pride in supporting others, keeping tasks on track, and ensuring nothing slips through the cracks. You bring energy, a positive mindset, and a proactive approach to every task.

Key Responsibilities

Administer Hourly Payroll and Accounts Payable

Hourly Payroll:

• Process biweekly payroll for hourly workers.
• Daily coordination with Production manager to reconcile the payroll system hours.
• Maintain employee files in the system including but not limited to:
  • Onboarding and offboarding employees from payroll and benefits
  • Updating workers' pay rates.
  • Maintain vacation schedule
  • Update union seniority list
  • File employee documents on the drive and in physical folders.
• Work with foreign worker consulting agent (CSL) regarding foreign worker status updates.
• Prepare month-end labor reports.
• Complete monthly union calculations.
• Perform monthly pension reconciliation.

Account Payable Support:

• Process accounts payable invoices in a timely manner.
• Understand and perform the 3-way PO match process.

Administrative Duties:

• Front Desk Support: Answer phones, manage mail, greet visitors, and assist with general reception tasks as needed, including management of office supplies.
• Process Improvement: Identify opportunities to streamline document management and administrative processes, maintain SOP documents.

Qualifications

• Minimum 2 years' experience in payroll, administrative, AP support role.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel); familiarity with EDMS platforms (SharePoint, OneDrive, Teams).
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Friendly, professional, and collaborative with a team-first attitude.
• Discreet and trustworthy when handling confidential information.
• Positive, proactive, and eager to learn.
• Reliable with a strong attendance record and ability to adapt to shifting priorities.

What We're Looking For

• Service-Oriented: You love helping others and take initiative to support wherever needed.
• Proactive: You stay ahead of deadlines and anticipate needs without being asked.
• Team-Oriented: You contribute to a culture of support, accountability, and fun.
• Communication: Ability to communicate effectively through written and verbal communication.