operations officer - administration

Government of Canada - Central; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A government agency in Toronto is looking for an individual to implement administrative procedures and manage support staff in a fast-paced environment. The role requires a secondary school graduation certificate and 3 to 5 years of experience. Key responsibilities include overseeing payroll, coordinating office services, and ensuring the team meets deadlines. Strong communication skills, flexibility, and reliability are essential for success. Opportunities for travel may be involved in this position.

Qualifications

• 3-5 years of experience in an administrative role.
• Ability to work independently with large workloads.
• Demonstrated efficiency in completing administrative tasks.

Responsibilities

• Implement and review new administrative procedures.
• Delegate work and establish priorities for support staff.
• Coordinate office services and maintain budget controls.
• Prepare and maintain reports, manuals, and correspondence.
• Oversee payroll administration and train staff.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Ability to multitask

Time management

Adaptability

Integrity

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Project

Quick Books

Spreadsheet

Accounting software

Human resources software

MS Excel

MS Office

MS Word

Electronic scheduler

Enterprise resource planning (ERP) software

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector
• Transportation company

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Oversee payroll administration

Supervision

• 3-4 people

Experience and specialization Computer and technology knowledge

• Electronic scheduler
• Enterprise resource planning (ERP) software
• MS Project
• Quick Books
• Spreadsheet
• Accounting software
• Human resources software
• MS Excel
• MS Office
• MS Word

Additional information Transportation/travel information

• Willing to travel

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player