Onboarding Specialist

Wagepoint; Remote; CAD 30,000 - 60,000; Full time

Job summary

A payroll technology company is seeking an Onboarding Specialist to help small businesses confidently use payroll technology. The role involves managing the onboarding process, ensuring compliance, and delivering effective training to new clients. Ideally, candidates will have a year of experience in payroll or client onboarding, along with strong communication skills. This position offers the flexibility of remote work, fostering a culture of collaboration and professional growth while impacting clients directly.

Benefits

Remote work opportunity

Opportunities for professional development

Friendly team culture

Qualifications

• Experience in processing Canadian payroll or onboarding clients.
• Ability to explain payroll concepts clearly.
• Comfort in managing compliance documentation.

Responsibilities

• Manage the onboarding process for new clients.
• Ensure payroll accounts are accurately configured.
• Deliver effective training to help clients navigate the payroll platform.

Skills

Payroll compliance knowledge

Strong communication skills

Attention to detail

Organizational skills

Education

1+ year of experience in payroll processing

Tools

CRM systems (e.g., HubSpot)

Google Workspace

Job description

Who We Are:

At Wagepoint, we’re good people. Sure, maybe we’re biased. But that’s only because Wagepointers bring the best versions of ourselves to do some of the best work in our careers.

We’re an authentic team who bring our diverse backgrounds, ideas, experiences and cultures together to make payroll magic. Speaking of, we “pull rabbits out of hats” for thousands of small business owners across Canada who rely on our payroll software to pay their employees and process their payroll taxes. And we’re just getting started.

We’re growing and looking for more awesome people to join our merry band of misfits. We are looking for people who share our understanding that when it comes to our commitment to our customers: we mean business. Especially given that the consequences of getting payroll wrong can sometimes be dire.

If you are the kind of person who has always wanted to make a difference and be heard at work, Wagepoint will give you plenty of opportunity to do just that.

The Role at High Level:

We’re looking for a talented Onboarding Specialist who’s eager to help small businesses feel confident using payroll technology even if they’ve never touched it before. You’ll guide new clients through setup, ensure compliance, and set them up for long-term success with Wagepoint. You will report directly to our Onboarding Team Lead.

What You'll Be Expected To Own:

• Manage the end-to-end onboarding process for new Wagepoint clients, guiding them from account submission through to a successful first payroll run.
• Ensure payroll accounts are configured accurately and in full compliance with Wagepoint policies and government requirements.
• Deliver clear, effective training through calls, emails, and online sessions to help clients confidently navigate Wagepoint’s payroll platform.
• Track, document, and resolve onboarding issues by collaborating with Sales, Risk, and Support teams to keep clients on track.
• Maintain complete and accurate onboarding records, including setup instructions, support notes, and system configurations in internal tools.
• Identify pain points and recurring issues in the onboarding journey and recommend improvements to streamline the process and enhance the client experience.

What You Bring To The Table:

• 1+ year of experience processing Canadian payroll or supporting clients in payroll onboarding, support, or implementation.
• Solid understanding of payroll compliance and taxation basics.
• Willingness to learn and adapt as payroll legislation, internal processes, and product features change.
• Strong communication skills with the ability to explain payroll concepts clearly.
• Experience managing KYC/KYB and other compliance documentation.
• High attention to detail and strong organizational skills.
• Ability to investigate and resolve onboarding issues independently while knowing when to collaborate or elevate.
• Comfortable working in a CRM-driven environment (e.g., HubSpot) to track onboarding progress, tasks, and client communication, along with tools like Google Workspace and video conferencing platforms.
• Collaborative, self‑directed, and adaptable in a fast‑paced, remote environment.

Bonus points if:

• You have your PCP designation or are working toward it.
• You’re a member of the National Payroll Institute (NPI).
• You’ve worked with payroll software or HR/payroll platforms.
• You’re bilingual in French and English.
• You’ve worked in a remote or distributed team environment.

What We Bring To The Table:

Impact: Roll up your sleeves and directly contribute to the growth and success of Wagepoint by shaping our workforce.

Culture: The opportunity to work with the world’s friendliest team, solving interesting problems together with an endless amount of laughter (We work hard, but we always have time for a bad joke or two).

Growth: Opportunities for professional development and career advancement - we are always, always learning with a growth oriented mindset.

Innovation: Work in an environment that encourages creativity and new ideas.

Remote: The ability to work from home, forever! Wagepoint is a remote company, so you don’t have to worry about commuting to an office. Plus, more time with your pets is always a bonus!

Ready to embark on an exciting journey with us? Apply now and help us build the future of Wagepoint!

About Wagepoint

Wagepoint is a simple and fast online payroll app, backed by the world’s friendliest team. The app is ideal for small businesses across North America (US & Canada) who are looking to pay their employees easily and quickly.

Next Steps:

If all the above feels right and proper, please don’t feel like you need to send us an uninspired cover letter. Just send us your updated resume and perhaps a few lines on what excites you about the job - we really want to get to know who you are, not just about how we can work together. If we believe you’re a good match, someone from our team will reach out to schedule a call.

Psssst!

Wagepoint is an equal opportunity employer. We welcome and appreciate all applicants with diverse backgrounds, races, religions, genders, identities, ages, experiences (the list goes on!). We are committed to making not only our workplace safe and inclusive for everyone, but also ensuring our recruitment process reflects that. We are a remote company, so there’s no need to travel to an office for an interview, but if you require any special accommodation during our recruitment process, please let us know. We are more than happy to assist!

As part of our hiring process, AI‑based tools are used to support the initial review of applications. Rest assured, our People Ops team carefully reviews all applications and makes the final decisions on candidate progression.