Office Manager

Practice: 6ixDesign Architects Inc.; Toronto; On-site; CAD 50,000 - 80,000; Full time

Job summary

A multidisciplinary architectural firm is seeking an experienced Office Manager in Toronto to oversee daily office operations, support executives, and manage HR activities. The ideal candidate will possess a university degree, strong organizational and leadership skills, and proficiency in QuickBooks. A competitive salary in the range of 50K-80K is offered along with opportunities for professional development and a modern office culture.

Benefits

Collaborative work environment

Opportunities for professional development

Competitive salary

Modern office culture

Qualifications

• Experience managing office operations and supporting executives.
• Strong bookkeeping and basic accounting knowledge.
• Excellent organizational, analytical, and multitasking abilities.

Responsibilities

• Oversee daily office operations and support C-suite executives.
• Manage employee timesheets for accuracy and compliance.
• Coordinate HR activities including recruitment and onboarding.

Skills

Office management

Leadership

QuickBooks

HR management

Bookkeeping

Organizational skills

Communication

Education

University degree in Business Administration or related fields

Tools

QuickBooks

Microsoft Office Suite

Job description

Overview

Office Manager – Full-Time
Location: Toronto, Ontario | In-Office
Employment Type: Full-Time
Salary: Competitive, based on experience
Start Date: February 1, 2025

About 6ixDesign Architects

6ixDesign Architects is a multidisciplinary architectural firm specializing in innovative, sustainable design solutions. We are committed to excellence across a diverse range of residential, commercial, and institutional projects. As we continue to grow, we are looking for a skilled and dynamic Office Manager to join our team and contribute to the efficiency and success of our operations.

Position Overview

The Office Manager will oversee daily office operations, support C-suite executives, and ensure smooth coordination across all departments. This is a leadership role requiring experience in office management, executive support, HR, bookkeeping, and operational coordination.

Responsibilities

• Oversight:
• Track and manage employee timesheets to ensure accuracy and compliance
• Ensure office policies and procedures are consistently followed
• Oversee invoicing for projects and assist with financial documentation
• Support HR activities, including recruitment, onboarding, and maintaining employee records
• Utilize QuickBooks (or similar software) for bookkeeping tasks, expense tracking, and financial reporting
• Reconcile financial records and assist in preparing operational budgets
• Foster positive office culture, including coordinating events (birthdays, team outings, holidays)

• Inventory & Procurement Management:
• Manage office inventory and project resource procurement
• Maintain vendor relationships to ensure efficiency and cost-effectiveness

• Policy Implementation & Reporting:
• Develop and implement internal office policies to optimize workflows
• Prepare and present regular operational performance reports to leadership

Qualifications

• University degree required (preferably in Business Administration, Management, or related fields)
• Strong experience with QuickBooks or similar accounting software
• HR experience, including recruitment and employee relations, is an asset
• Prior experience as an Executive Assistant supporting C-suite leadership is preferred
• Strong bookkeeping and basic accounting knowledge
• Excellent organizational, analytical, and multitasking abilities
• Strong leadership and communication skills
• Proficiency in Microsoft Office Suite and general software literacy

What We Offer

• A collaborative and supportive work environment
• Opportunities for professional development and career growth
• Competitive salary (Range50-80K)
• Relaxed and modern office culture

To Apply

Please send your resume to [e-mail] with the subject line: Office Manager – [Your Name]