office manager

Government of Canada; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A public sector organization in Mississauga is seeking a qualified candidate to manage administrative procedures. The ideal candidate should have a secondary school graduation certificate, possess 2 to 3 years of related experience, and be proficient in essential software tools like MS Office. This role requires strong organizational abilities and flexibility while adhering to tight deadlines, working independently, and overseeing operational tasks.

Qualifications

• 2 years to less than 3 years of relevant experience is required.
• Basic security clearance needed.
• Own transportation required.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new procedures.
• Delegate work to office support staff.
• Train staff and resolve conflicts.
• Oversee payroll administration.

Skills

Implement new administrative procedures

Review and evaluate administrative procedures

Delegate work to office support staff

Establish work priorities

Data entry

Flexibility

Organized

Reliability

Ability to multitask

Time management

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

Job description

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Coach
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Experience and specialization Computer and technology knowledge

• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word

Additional information Security and safety

• Basic security clearance

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player