office manager

National Port Security Services Inc.; Charlottetown; On-site; CAD 60,000 - 80,000; Full time

Job summary

A security services provider in Charlottetown is seeking an experienced administrative professional to oversee various office operations. Responsibilities include reviewing procedures, delegating tasks, and ensuring smooth administrative processes. Candidates must possess skills in QuickBooks and MS Office, along with strong interpersonal abilities. This is a permanent, full-time position with a salary of $30.00 hourly, requiring physical presence at the location and offering free parking.

Benefits

Free parking available

Qualifications

• Ability to work independently.
• Experience in a fast‑paced environment.
• Ability to work under pressure.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Assist in the preparation of operating budget and maintain inventory.
• Train staff.

Skills

Efficient interpersonal skills

Flexibility

Organized

Reliability

Ability to multitask

Time management

Integrity

Team player

Tools

Quick Books

MS Office

Job description

Job details

• Location Charlottetown , PE C1A 1S7
• Salary 30.00 hourly / 40 hours per week
• Terms of employment Permanent employment Full time

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co‑ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co‑ordinate office administrative procedures
• Resolve conflict situations

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• Quick Books
• MS Office

Additional information

Transportation/travel information

• Own transportation
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast‑paced environment
• Work under pressure

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Integrity
• Team player

Other benefits

• Free parking available

Equal employment opportunities

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self‑identifying as a member of these groups.

Support for persons with disabilities

• Participates in a government or community program or initiative that supports persons with disabilities
• Offers mentorship, coaching and/or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Participates in a government or community program or initiative that supports newcomers and/or refugees
• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Provides diversity and cross‑cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

• Participates in a government or community program or initiative that supports youth employment
• Offers on‑the‑job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Participates in a government or community program or initiative that supports Veterans
• Provides awareness training to employees to create a welcoming work environment for Veterans
• Recruits Veterans and other candidates with military experience through targeted hiring initiatives (for example: job fairs, outreach programs etc.)
• Supports Veterans in translating their military skills and experience into the language of the civilian job market
• Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.)

Support for Indigenous people

• Participates in a government or community program or initiative that supports Indigenous people
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Participates in a government or community program or initiative that supports mature workers
• Applies hiring policies that discourage age discrimination
• Provides staff with awareness training to create a welcoming work environment for mature workers
• Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project‑based or seasonal work, etc.)
• Offers phased re‑entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities)

Supports for visible minorities

• Participates in a government or community program or initiative that supports members of visible minorities
• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Provides diversity and cross‑cultural training to create a welcoming work environment for members of visible minorities

Who can apply for this job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada
• other candidates, with or without a valid Canadian work permit

Advertised until

2025-12-31

Important notice

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.

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National Port Security Services Inc.

• Administrative and support services
• 1job posting advertised
• Large business(between 100 and 500 employees)