Office Manager

About Staffing Ltd.; Calgary; Hybrid; CAD 60,000; Full time

Job summary

A boutique law firm in Calgary is seeking an Office Manager to handle all administrative duties, support team management, and liaise with accounting. The ideal candidate should possess strong organizational skills and a detail-oriented approach. Experience in office management is essential, alongside proficiency in MS 365 and familiarity with law firm operations.

Qualifications

• Minimum 5 years' Office Management experience required.
• Experience in a law firm is preferred.
• Valid driver’s license and reliable vehicle needed.

Responsibilities

• Oversee performance of the legal admin team.
• Manage vendors, bookkeeping, payroll.
• Develop and document company policies and procedures.

Skills

Attention to detail

Excellent communication

Problem-solving

Organizational skills

Confidentiality

Tech-savviness

Tools

MS 365

IPRO Eclipse

Job description

Connecting you to Administration jobs in Calgary!

ABOUT STAFFING recruiters are Alberta’s experts in connecting candidates withAdministrationjobs. We focus on temporary, direct hire and temporary-to-direct hire placements in the corporate, industrial, management, and technical fields. We specialize in providing solutions for organizations that urgently need positions filled or that require confidentiality, which means you receive exclusive access to opportunities often unavailable anywhere else.

About Staffing’s recruitment specialists believe in a human-to-human approach to hiring. We read your resume, conduct person-to-person interviews, and make our matches to jobs based on what will benefit both the employee and the employer. As Master’s at Matching Culture, we can connect you with an extensive network of reputable employers. We evaluate each employer’s expectations, opportunities, and qualification and skill requirements, as well as their corporate culture. We use this information to do our best to place you in a position that aligns with your goals, motivations, personality, and values.

Job ID: 41962

Job Type: Direct Hire

Category: Administration

Our client is looking to bring on anOffice Manager for their boutique law firm located in downtown Calgary. This is a full time role and can transition to a flexible hybrid schedule once training has been completed.

The ideal candidate will be capable of managing all office administrative related duties, assisting with people management, liaising with a third-party accounting firm, supporting with ad hoc accounting functions, as well as working to enforce and improve internal policies and procedures.This role reports directly to the Partner working as their right hand in many ways along side her paralegal.

Required is a detail oriented, supportive, go-getter and trouble shooter with excellent interpersonal skills and the ability to effectively communicate with both internal and external stake holders. This person will be friendly and approachable with the confidence to speak up, ask questions when needed, and work autonomously with little to no micromanaging.

Duties and Responsibilities:

The key job functions are:

• Overseeing the performance of the legal admin team
• Managing vendors, light bookkeeping, payroll and expenses support
• Developing and documenting company polices/procedures
• Ordering and keeping a running inventory of all office supplies
• IT maintenance and support
• Other duties as needed

Qualifications:

• Valid driver’s license and reliable vehicle
• Proficiency in MS 365 required
• Experience/knowledge in IPRO Eclipse a large asset

Experience:

• Minimum 5 years’ Office Management experience
• Those with law firm industry experience are preferred

Skills:

• Confident, self-driven and process based personality
• Excellent communication skills, written and verbal
• High attention to detail and organization
• Adaptable, flexible, and able to function effectively autonomously as well as in a team environment
• Proactive, able to solve problems before they arise
• Strong sense of confidentiality and discretion
• Tech savvy in nature

Base Salary: $60,000 per year

Work Hours:

• 40 hours per week

Remote Work:

• This position operates on a hybrid work model.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

The About Staffing Team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

Equity. Diversity. Inclusion.At About Staffing EDI has always been a business priority and is continually upheld in our business practices. We accept applications from everyone, and pride ourselves on being an equal opportunity employer.

We are inclusive, we listen and treat others with respect and sincerity, no matter the visible or invisible differences. We are committed to fostering an environment where everyoneisheard and valued.You Be You—we insist.

More on About Staffing

Since 1996, About Staffing has been connecting exceptional candidates with Canada’s greatest employers from all industries and sectors. We take pride in making meaningful workplace connections and invite you to join the About Staffing community of professionals.

Frequently Asked Questions

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.

If you don’t hear from us, do not be alarmed. A recruiter will keep your resume on file for future opportunities. If and when a position vacancy becomes available and you meet the requirements, a recruiter will reach out to begin the recruitment process.

Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting administrative jobs so check back with us regularly.

Please reference Job ID:41962 in your application.