office coordinator

Government of Canada - Atlantic; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A Canadian government agency in Calgary is seeking an experienced administrator to implement new procedures and train office staff. The role requires strong communication skills, proficiency in MS Office tools, and the ability to manage multiple tasks in a fast-paced environment. This position requires on-site work with no remote options and offers health benefits including a dental and vision care plan.

Benefits

Health benefits

Dental plan

Health care plan

Vision care benefits

Qualifications

• 2 years to less than 3 years of experience required.
• Ability to work independently in a fast-paced environment.
• Experience in resolving conflict situations.

Responsibilities

• Implement new administrative procedures.
• Delegate work to office support staff.
• Train staff on administrative processes.
• Monitor and evaluate office procedures.

Skills

Organized

Excellent oral communication

Reliability

Ability to multitask

Time management

Flexibility

Attention to detail

Education

College/CEGEP or equivalent experience

Tools

MS Excel

MS Office

MS Outlook

MS Windows

MS Word

Job description

Overview

Languages

English

Education

• College/CEGEP
• or equivalent experience

Experience

2 years to less than 3 years

Work setting

• Travel wholesale company

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Plan and control budget and expenditures

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Office
• MS Outlook
• MS Windows
• MS Word

Additional information

• Work conditions and physical capabilities
• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Excellent oral communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Team player

Benefits

• Health benefits
• Dental plan
• Health care plan
• Vision care benefits