Office Clerk

Ricoh Americas Corporation; Vancouver; On-site; CAD 40,000 - 50,000; Full time

Job summary

A global solutions provider is seeking an Office Clerk to support daily operations across Managed Services locations. Responsibilities include managing mail and copy tasks, assisting in training, and ensuring operational efficiency. Candidates should possess a High School Diploma and experience in customer service or related fields. This position offers competitive benefits and opportunities for personal development.

Benefits

Medical, dental, and life insurance

Retirement plan with company matching

Tuition assistance programs

Paid vacation and holidays

Personal and professional development

Qualifications

• Minimum of 1 year experience in a mail room, copy centre, or customer service.
• Experience with printing and scanning equipment.

Responsibilities

• Maintain Site Procedure Guides and logs.
• Process incoming and outgoing mail.
• Assist in training new employees.
• Perform reception duties.
• Manage operations in absence of Site Manager.

Skills

Photocopier operation

Customer service

Verbal communication

Written communication

Microsoft Office 365

Multitasking

Education

High School Diploma

Tools

Photocopier

Scanner

Printer

Bindery equipment

Job description

Overview

Office Clerk

The Office Clerk is responsible for supporting the daily operations of one or more Managed Services locations including any or all of the following: copy, print and scanning production and finish work, operation of a mail and courier centre, maintaining billing logs and reports. The position supports the region's Managed Services during implementation, fills in for absences and vacations throughout the Ricoh Managed Services locations. Responsible for supporting operational objectives at all existing customer sites within a geographic territory.

Responsibilities

• Maintains accurate, complete and up-to-date Site Procedure Guides, forms and logs;
• Collects data for the completion of the monthly management report as directed by the Site Manager/Supervisor;
• Orders paper, toner and other office supplies;
• Assist Site Manager or Supervisor in offering suggestions for improvement to new or existing process and procedures;
• Assist in the training of new and existing employees;
• Must be able to report to and work at various Managed Services client locations within a geographic territory based on business needs and as scheduled;
• Other duties as assigned by manager.

During absence of onsite personnel

MAIL:

• Process all incoming and outgoing mail;
• Performs other mailroom functions such as mail fulfillment, which includes sorting, filing, packaging and processing shipments for delivery to multiple locations;
• Filing and labeling of documents and other material for storage and retrieval;
• Shipping and receiving including the movement of boxes and/or equipment;
• Provides courier service for the pickup and delivery of mail and copy jobs, on campus and offsite.

COPY:

• Assist in the Copy Centre and performs all functions required for the delivery and completion of all copy requests. May include the usage of binding, folders and laminators, etc.;
• Perform scanning and indexing of client documents;
• Performs basic troubleshooting (ie. Paper jams) on all equipment used within the Ricoh Centre.

GENERAL:

• Performs front desk receptionist duties;
• Assists in the coordinating of work assignments to meet specific deadlines and service deliverables;
• Manage all aspects of the Ricoh Centre in the absence of the Site Manager/Supervisor.

Qualifications

• High School Diploma or equivalent work experience
• Minimum of 1 year experience working in a mail room, copy centre or customer service

Skills

• Require experience in use of a photocopier, scanner, printer, hole driller, bindery equipment, electric stapler, scales, collators and related equipment
• Excellent interpersonal skills with the ability to quickly develop business relationships
• Demonstrated ability to multitask
• Strong self-motivation to drive results
• Excellent verbal and written communication skills
• Basic knowledge of Microsoft Office 365 applications
• Always present a professional image to customers and vendors
• Ability to lift to 50 lbs. as required

Other

• Present a professional image at all times to customers and vendors

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

• Select the medical, dental, life, and disability insurance coverage that fits your needs.

• Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.

• Augment your education with team member tuition assistance programs.

• Enjoy paid vacation time and paid holidays annually.

• Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.