Office Assistant

Black & McDonald; Ottawa; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to manage front desk operations and provide essential support to various departments. This role involves acting as the first point of contact for guests and employees, ensuring a clean and organized office environment, and performing a variety of administrative tasks. The ideal candidate will possess strong time-management skills, proficiency in Microsoft Office, and an aptitude for learning new systems. Join a dynamic team and contribute to a collaborative work environment that values organization and efficiency.

Qualifications

• Experience in back-office or administrative roles.
• Proficiency in Microsoft Office and ability to learn new software.

Responsibilities

• Manage front desk operations as the first point of contact.
• Perform administrative tasks including phone calls and email correspondence.
• Oversee office supplies and maintain filing systems.

Skills

Administrative Support

Microsoft Office

Time Management

Multitasking

Written and Verbal Communication

Education

High School Diploma or Equivalent

Job description

Duties:

• Manage the front desk operations, by acting as the first point of contact for guests, employees, candidates, and vendors.
• Keep the office clean and organized throughout, conference rooms, stock and storage rooms and communal areas.
• The performing of administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, meeting minutes, mailings and deliveries.
• Provide ad-hoc support to office and other staff members and departments as needed, including organizing team events be it onsite or offsite.
• Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order.
• Maintain filing system, contact database, employee list, and inventories.

Requirements and Skills:

• Proven back-office assistant, office assistant, virtual assistantor in another relevant administrative role experience.
• Proficiency in Microsoft Office and aptitude to learn new software and systems.
• Good written and verbal skills.
• Strong time-management skills and multitasking ability.
• High school diploma or equivalent.