Office & Special Projects Administrator

PEC Chamber of Commerce; Hamilton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A local Chamber of Commerce in Ontario is seeking an Office and Special Projects Administrator. This role involves managing daily operations and ensuring excellent customer service for chamber members. The ideal candidate is organized, has financial management experience, and can secure sponsorships for events. They will also lead special projects and act as the first point of contact for visitors and members. The position demands effective communication and project management skills in a collaborative environment.

Benefits

Inclusion and diversity initiatives

Living wage employer

Equal opportunity employer

Qualifications

• Experience in managing financial transactions and bookkeeping is preferred.
• Strong customer service skills to support chamber members.
• Ability to execute special projects and lead initiatives.

Responsibilities

• Manage daily financial transactions and bookkeeping.
• Provide customer service support for members.
• Secure sponsorships for chamber events.
• Lead execution of special projects.
• Maintain member accounts and respond to inquiries.

Skills

Financial transaction management

Customer service

Sponsorship acquisition

Project management

Job description

Office and Special Projects Administrator

Job Post

Posted on February 13, 2026

The Office and Special Projects Manager will be principally responsible to ensure the proper flow of daily operations and office procedures. Maintains a positive and friendly company image by acting as the first line of contact for Chamber members, visitors, and vendors in person, online, and via telephone.

Duties and Responsibilities:

• Manage the Chamber’s day-to-day financial transactions, authorizations, and bookkeeping.
• Provides “front office” business and information services.
• Provide customer service support for new and existing members.
• Seek and secure sponsorships for chamber events.
• Maintain member accounts; record and respond to daily inquiries (telephone, online, etc.); prepare and mail information packages, office mailings and post office box pick-up and banking deposits. Assist the CEO in promoting and enhancing the PEC Chamber’s role as the “Voice of Business” in the County, with applications for funding and manage reporting of funds received, in organizing approved functions, meetings and events including the PEC Chamber’s AGM, to maintain current up-to-date knowledge of PEC Chamber businesses, in member recruitment and retention, with communications and delivery of member services. Keep the CEO informed on pertinent calls or information.
• Lead on the execution of special projects as assigned.
• Represent the PEC Chamber as appropriate at various functions and participate in chamber events.
• All other duties as assigned.

Additional Information and How to Apply:

How to Apply
By Email: [e-mail]
In-Person: Unit 2B, 206 Main Street, Picton, Ontario
By Post: The Prince Edward County Chamber of Commerce, 206 Main Street, Unit 2B, Picton, Ontario, K0K 2T0

We are an Accredited Chamber of Commerce, a Certified Living Wage Employer and Rainbow Registered.

We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results.

The Prince Edward County Chamber of Commerce is an equal opportunity employer and provides employment accommodation in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act. Should you require accommodations at any point during the application or hiring process, please email [e-mail].

Information provided by or about candidates for these positions will be used only for candidate selection. We thank each applicant for taking the time and effort to respond; however, only candidates to be interviewed will be contacted.

APPLICATION PROCESS:

Expressions of interest including career profiles will be accepted March 13, 2023 and should be sent confidentially to [e-mail]

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