office administrator

Government of Canada - Northern; Whitehorse; On-site; CAD 80,000 - 100,000; Full time

Job summary

A governmental organization located in Whitehorse, Yukon is seeking an administrative professional to manage office procedures and support operations. Responsibilities include reviewing administrative processes, delegating tasks, and preparing reports. Candidates must have a secondary school diploma and 1-2 years of related experience. This is an on-site position requiring attention to detail, flexibility, and organizational skills.

Qualifications

• 1-2 years of administrative experience is required.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Ensure procedures are followed and deadlines are met.
• Administer policies related to information requests.
• Co-ordinate office services like supplies and maintenance.
• Assist in budget preparation and inventory control.
• Prepare reports, manuals, and correspondence.
• Oversee office administrative procedures.

Skills

Attention to detail

Flexibility

Organized

Education

Secondary (high) school graduation certificate

Job description

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co‑ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co‑ordinate office administrative procedures

Additional information Work conditions and physical capabilities

• Fast‑paced environment
• Tight deadlines
• Attention to detail

Personal suitability

• Flexibility
• Organized
• Reliability