Office Administrator

Gateway Staffing; Ottawa; On-site; CAD 60,000 - 70,000; Full time

Job summary

A staffing company in Ottawa seeks an Administrative Support specialist to manage daily office operations, coordinate legal documents, and organize events. The ideal candidate must have strong organizational and communication skills, with a focus on supporting a law practice. This full-time position is suited for those looking to take on mid-senior level responsibilities.

Qualifications

• Experience in office administration and support tasks.
• Proven ability to handle multiple tasks efficiently.
• Familiarity with document processing and legal support.

Responsibilities

• Manage daily office operations and communicate between departments.
• Coordinate document authentication with government and embassy.
• Arrange travel bookings and organize internal events.

Skills

Organizational skills

Communication

Event coordination

Document handling

Tech troubleshooting

Job description

This range is provided by Gateway Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$60,000.00 / yr - CA$70,000.00 / yr

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Overview

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Office & Administrative Operations

• Answer reception calls and manage the general office inbox.
• Handle mail, courier coordination, and manage kitchen and office supply inventory.
• Pay invoices monthly and coordinate with the finance team for processing.
• Organize and coordinate social and fundraising events in the office.

Legal & Document Support

• Coordinate document authentication / legalization with government and embassy contacts.
• Support legal courier services, process serving, and court filings.
• Must have experience with high-volume printing / binding.

Event, Travel & Meeting Coordination

• Arrange travel bookings for Partners and Staff.
• Organize internal events and webinars, working closely with IT for AV setup and tech support.
• Book visitor offices and meeting rooms; coordinate occasional hotel arrangements.

Technology & Facility Support

• Troubleshoot basic AV and tech issues in collaboration with the IT team.
• Liaise with building management for facility-related matters.

Send us a resume, let's chat!

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Law Practice