office administrative assistant

JKA Immigration Services Inc.; Winnipeg; On-site; CAD 35,000 - 45,000; Full time

Job summary

Un cabinet d'immigration à Winnipeg recherche un assistant administratif pour un poste permanent. Le candidat idéal aura des compétences excellentes en communication et une expérience en immigration. Ce poste implique l'organisation de séminaires, la gestion de contrats et le service client. Horaires de travail entre 40 et 50 heures par semaine.

Qualifications

• Expérience dans le domaine de l'immigration appréciée.
• Capacité à travailler sous pression et respecter des délais serrés.
• Savoir gérer de grandes charges de travail.

Responsibilities

• Organiser et coordonner des séminaires et conférences.
• Contrôler les opérations quotidiennes.
• Gérer les contrats et fournir un service client.

Skills

Excellente communication orale

Excellente communication écrite

Gestion du temps

Attention aux détails

Capacité à travailler indépendamment

Education

Collège, certificat ou diplôme de 1 à 2 ans

Tools

MS Excel

MS PowerPoint

MS Word

MS Office

Médias sociaux

Job description

Overview

Durée de l\'emploi : Permanent

Langue de travail : Anglais

Heures de travail : 40 to 50 hours per week

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Asset languages

• Panjabi; Punjabi

Work setting

• Law firm

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• Social Media
• MS Office
• Electronic mail

Technical terminology

• Legal

Area of work experience

• Immigration

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Excellent oral communication
• Excellent written communication
• Judgement
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Dependability
• Quick learner

Screening questions

• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Experience

• 1 to less than 7 months