Marketing & Recruitment Assistant

BC Legal Management Association; Vancouver; On-site; CAD 65,000 - 75,000; Full time

Job summary

A legal professional services firm in Vancouver is seeking an experienced Administrative Assistant to provide support in marketing and professional development. The ideal candidate will have 2-4 years of administrative experience in a marketing environment, possess excellent organizational and communication skills, and be proficient in MS Office and graphic design tools. Salary ranges from $65,000 to $75,000 annually, with competitive benefits including health coverage and a pension plan.

Benefits

Competitive salary and structured annual reviews

Extended health and dental coverage

Generous vacation and sick time allowance

Pension plan

Annual professional development allowance

Annual fitness allowance

Qualifications

• Two to four years of administrative assistant experience in a marketing environment.
• Exceptional organizational skills and ability to handle multiple assignments under pressure.
• Excellent spelling, grammar, and proof-reading skills.

Responsibilities

• Assist with developing and executing marketing projects.
• Coordinate firm events and presentations.
• Provide administrative support during the student review process.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Communication skills

MS Office proficiency

Graphic design software proficiency

Education

Bachelor’s degree or diploma in Marketing or Business Administration

Tools

MS Office

Canva

Adobe Creative Cloud

Job description

General Accountability

Reporting to the Director of Professional Development & Marketing, Associate Director of Professional Development & Marketing and the Manager, Marketing, the Assistant is responsible for providing support in the areas of marketing, the recruitment and staffing of students, and the professional development of lawyers and students. Coordinates various firm events and functions; and provides administrative and secretarial assistance to the Manager, Marketing.

Primary Responsibilities

• Assist with developing and executing marketing projects, and firm event management including student/lawyer/client seminars and presentations, and corporate functions.
• Update marketing collateral (i.e. advertisements, invitations, presentations, brochures, announcements, lawyer profiles etc.).
• Help coordinate all facets of internal and external professional development programs and provide reporting and information as needed to lawyers.
• Assist with sponsorship and collateral requests.
• Assist with legal directory updates.
• Assist with student recruiting process (including student tours and events).
• Manage all communications with universities and potential candidates throughout the year.
• Monitor communications with the Law Society (LSBC) regarding student articling program.
• Provide administrative support during the student review process.
• Assist Human Resources with special events as required.
• Other clerical and secretarial duties as required.

Qualifications

• Two to four years of administrative assistant experience, with a minimum of two years in a marketing environment. Preference will be given to those with a professional services background.
• Bachelor’s degree or diploma in Marketing or Business Administration preferred.
• Exceptional organizational skills; the ability to function well under pressure; handle a high volume, fast pace and multiple assignments without sacrificing quality or attention to detail.
• Meticulously detail oriented - excellent spelling, grammar and proof-reading skills.
• Ability to handle confidential and sensitive information with tact and discretion.
• Excellent interpersonal skills, including the ability to communicate in a professional, mature and courteous manner.
• Upbeat and positive outlook, professional deportment, and presence.
• Strong proficiency in MS Office (PowerPoint, Excel, Word, Outlook) and graphic design software (Canva and/or Adobe Creative Cloud).
• Flexibility to work occasional overtime.

Compensation + Benefits

The typical salary range for this position is $65,000.00 - $75,000.00 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience and internal and market equity.

• Competitive salary and structured annual reviews.
• Extended health and dental coverage.
• TELUS Health EFAP.
• Generous vacation time and sick time allowance.
• Life, short and long-term disability insurance.
• Pension plan.
• Annual professional development/education allowance.
• Annual fitness allowance.

Please forward resumes to Human Resources by e-mail: [e-mail]

Farris LLP is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in Farris; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.