Marine Administration Assistant

Ledcor Construction, Inc.; Richmond; On-site; CAD 55,000 - 60,000; Full time

Job summary

A leading construction firm in Richmond, BC, seeks an Administrative Assistant to oversee daily administrative tasks. Responsibilities include managing invoices, scheduling meetings, and maintaining office supplies. Candidates should have 2-3 years of relevant experience, excellent communication skills, and proficiency in MS Office. This is an office-based position with a competitive salary range of $55,000 - $60,000 annually.

Qualifications

• 2-3 years’ experience in a similar role.
• Knowledge of marine or transportation preferred.
• Previous experience with JDE considered an asset.

Responsibilities

• Perform administrative tasks including receiving invoices and managing office supplies.
• Communicate with management, staff, and visitors.
• Schedule and coordinate meetings and events.

Skills

Excellent written communication skills

Excellent verbal communication skills

Strong attention to detail

Organizational skills

Planning skills

Ability to maintain confidentiality

Education

Degree/Diploma in administration

Tools

MS Office applications (Word, Excel, Outlook, PowerPoint)

JDE

Job description

Description

As an Administrative Assistant you will be responsible for coordinating the daily administration requirements of the marine office in Richmond, BC. You are a driven individual, who continuously looks for opportunities to learn. This role is responsible for providing a variety of administrative tasks to support departmental, project management, and other staff. This individual works with moderate supervision, performing a variety of assigned tasks within established procedures.

Essential Responsibilities

• Performs administrative tasks such as receiving invoices, monitoring admin email for inquiries, answering phones, coordinating mail and couriers, photocopying, preparing and distributing correspondence and managing office supplies and cleanliness.
• Communicating with management, staff, visitors, shared services and other business contacts, acts as a resource for general administrative inquiries. Assists maintenance with capex project administration.
• Orders offices supplies and coordinates with the shore maintenance team to ensure inventory levels are adequately maintained.
• Maintains and updates various contact and distribution lists for the department or project as well as filing and maintaining crew and vessel files. Coordinates updates for the website and marketing materials.
• Schedules and coordinates meetings and events including facility, venue and resource booking, compiling required materials, and making catering arrangements
• Carries out a range of diverse and sensitive administrative and operational duties within the department

Qualifications

• 2-3 years’ experience in a similar role
• Degree/Diploma in administration is preferred
• Excellent written and verbal communication skills with strong attention to detail and accuracy
• Previous experience in marine or transportation is preferred but not required
• Previous experience with JDE would be considered an asset.
• Knowledge of MS Office applications, including Word, Excel, Outlook, PowerPoint
• Strong organizational and planning skills and the ability to manage priorities; excellent attention to detail and accuracy.
• Ability to maintain confidentiality and work with regular supervision, collaborating well with others in a team environment

Work Conditions

• Long Term opportunity
• This is an office/site based position

Compensation

$55,000 - $60,000 annually

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Additional Information

Ledcor Marine has a proven track record of providing safe and efficient specialized marine transportation services in the Lower Mainland and has one of the largest marine operations of its kind, serving natural resources and industrial customers in British Columbia.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.

11171 River Road, Richmond, BC